Timekeeping Technician

VTA (North Yard) is looking for a self-motivated punctual candidate who is ready to work in the fast-paced customer-driven field of timekeeping. The ideal candidate can quickly learn administrative procedures and pay practices derived from various labor contracts. The ideal candidate will demonstrate the ability to assist colleagues within the department as well as across other departments. The candidate is expected to adhere to strict deadlines while managing daily tasks. The candidate may need to work overtime including weekends and holidays based on business needs.

The Division

What Youll Be Doing

Under general supervision the Timekeeping Technician compiles and processes pay and attendance records for Bus Operators Light Rail Operators and maintenance personnel; and performs other moderately complex and responsible duties as required.

Typical Tasks

• Enters verifies and maintains records of time worked overtime leaves and absences;
• Tracks and ensures accuracy of State Disability Insurance Workers Compensation and related timekeeping records;
• Prints and reviews various timekeeping and attendance reports;
• Enters and retrieves personnel timekeeping and attendance data in automated computer systems computer records and other computer-based information systems;
• Researches extracts and compiles data for timekeeping and attendance reports and other documentation;
• Prepares spreadsheets for timekeeping and paycheck adjustments;
• Prepares correspondence reports memoranda lists and other written materials or documentation using word processing equipment software or other electronic office equipment;
• Prepares documents related to discipline processes;
• Proofreads and checks hardcopy documents and computer entries for accuracy completeness and compliance with collective bargaining agreements and VTA policies and procedures;
• Sets-up maintains and revises filing systems; prepares new file folders performs filing and file retrieval duties; purges outdated information as necessary;
• Assists employees by answering questions or referring them to the appropriate source of information; distributes forms and assists in their completion; and schedules appointments;
• Researches timekeeping data to resolve discrepancies;
• Receives sorts and distributes mail reports and other materials; prepares mailings;
• Orders and receives materials supplies and equipment; verifies quantity and condition; makes deliveries;
• Operates a variety of office equipment such as personal computers calculators telephones fax machines and photocopiers;
• Maintains office equipment including contacting service and repair personnel;
• May assist in the training of new or temporary personnel;
• Performs other related work as required.

Sufficient training education and experience to demonstrate possession of the required knowledge skills and abilities.

Development of the required knowledge skills and abilities is typically obtained through a combination of education and experience equivalent to completion of high school or equivalent and two (2) years of clerical experience that includes calculating solutions to various mathematical problems and/or compiling numerical data. Course work or experience in computer software programs such as word processing database and spreadsheets is required.

Knowledge of:

• Basic mathematics including addition subtraction multiplication and division;
• Standard office administrative practices and procedures including business letter writing and the operation of common office equipment such as typewriters calculators copy machines facsimiles and personal computers (including word processing database and spreadsheet software);
• Applicable sections of collective bargaining agreements; policies and procedures related to timekeeping and attendance;
• Record keeping filing indexing and cross referencing;
• Correct English usage including spelling grammar and punctuation;
• General customer service skills.

Ability to:

• Calculate solutions to mathematical problems involving addition subtraction multiplication and division;
• Perform a high volume of numerical calculations quickly and accurately;
• Gather and compile information; prepare reports and numerical summaries;
• Type correspondence reports technical specifications memoranda lists and other written materials or documentation;
• Operate modern office equipment including personal computers (with common business software including word processing database and spreadsheet); Learn specialty software programs as required;
• Learn and apply provisions of collective bargaining agreements; review and research information and formulate conclusions based upon prescribed policies and procedures;
• Establish and maintain effective relationships with those contacted in the course of work;
• Follow oral and written directions;
• Work well independently when required and as a member of a team; work odd and unusual hours when necessary including overtime;
• Organize work set priorities and adjust to frequently changing priorities; meet critical deadlines and follow up assignments with minimal supervision;
• Maintain various computerized and hardcopy records.

General Application Instructions

Please read this job announcement in its entirety before applying. We recommend printing or saving a copy for future reference.

To be considered applications must be submitted online through the Human Resources department by the posted deadline. If the job posting is listed as continuous we encourage you to apply as soon as possible as the posting may close without prior notice. Once your application is submitted you will receive an immediate email confirmation.

Personalized responses to Supplemental Questions that connect your past experiences to this specific role are the most effective. AI-generated content may lack the specificity required to address the key criteria outlined in the job description. While we encourage the use of AI as a tool to enhance your work we want to evaluate your non-AI-assisted communication skills. You may use AI to generate ideas but please ensure your final responses are in your own voice and reflect your unique experience. Overreliance on AI-generated content is discouraged and may diminish your chances of success.

Important:Only online applications will be accepted for this recruitment. We do not accept paper applications resumes Job Interest Notification Cards or incomplete/unsubmitted applications in place of a fully completed application.

Communication & Contact Information
All updates regarding your applicationincluding notices for testing and interviewswill be sent via email. Be sure to select email as your preferred method of communication and maintain a valid up-to-date email address. Applicants are also responsible for keeping their phone numbers and mailing addresses current in their online profiles.

Due to the high volume of applications we are unable to provide individual updates. Please check your application status through your online account. For technical support contact NEOGOV at Monday through Friday 8:00 AM 5:00 PM (PST) excluding holidays.

Application Review & Processing
All current and prior relevant work experienceincluding experience with VTAmust be fully detailed in the Work Experience section of your application. Entries such as see resume are not acceptable. Incomplete or improperly completed applications may be rejected even if you meet the minimum qualifications.

While you are welcome to upload a resume it does not substitute for completing the online application in full. Be sure that your application accurately reflects the education and experience necessary for the position.

Applications are reviewed throughout the recruitment process to determine whethercandidates meet the minimum qualifications. Meeting these minimums or advancing through any stage does not guarantee further consideration. Any misrepresentation or falsification of qualifications experience education or training may result in disqualification and/or exclusion from future employment opportunities with VTA.

This classification is represented by Service Employees International Union (SEIU). Wages hours and other terms and conditions of employment are governed by the applicable collective bargaining agreement between VTA and the union.

Tentative Examinations:

Written: October 1 2026

Oral Panel: Week of October 13 2026

Conditions of Employment

Final candidates must successfully complete a Livescan background check reference checks verification of education or certifications and a criminal history review before appointment.

Eligibility List

The established Eligible List from this recruitment will be used to fill the current vacancies and additional vacancies that may occur. Eligible Lists typically remain in effect for six (6) months. However Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment.

Americans with Disabilities Act Accommodations

VTA is committed to providing reasonable accommodations to individuals with disabilities in the recruitment and examination process. To request an accommodation please contact the Human Resources Department at or email at least five business days before the test.

Equal Employment Opportunity

VTA is an equal employment opportunity employer. VTA does not and will not tolerate discrimination against applicants or employees on the basis of age ancestry color marital status mental or physical disability genetic information national origin immigration status political affiliation race religion creed sex gender identity gender expression sexual orientation pregnancy medical condition disabled veteran or veteran status etc.