Textbook Clerk HS

Job Title: Textbook Clerk HS

Reports to: Principal

Location: Assigned Campus

Pay Grade: Paraprofessional - PG3

Wage Status: Non-exempt

Days Worked: 207

Primary Purpose:

Facilitate and monitor the receiving stocking distribution and inventorying of supplies materials and textbooks and assume responsibility for preparing assigned tasks efficiently and accurately.

Qualifications:

Education/Certification:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficiency with technology (computer web-based technologies and office applications software)
• Knowledge of textbook and testing materials management policies procedures and computerized systems including the states online textbook system
• Ability to organize and maintain multiple ongoing projects
• Ability to establish and maintain effective working relationships
• Ability to operate basic office equipment computer calculator copier fax machine
• Ability to follow oral and written instructions and the ability to communicate effectively
• Excellent organizational communication and interpersonal skills

Experience:

One to three years clerical experience preferably in public education environment

Major Responsibilities and Duties:

• Perform routine office secretarial and clerical tasks including maintenance of a complete filing system.
• Receive and direct incoming calls take reliable messages and route to appropriate staff.
• Conduct annual textbook audits utilizing the electronic inventory system.
• Facilitate the collection of out-of-adoption textbooks from campuses for disposal and/or donation.
• Ensure compliance with all textbook regulations and requirements as codified by the Texas Education Agency and district policies and procedures.
• Send collection letters to students and bill students for lost textbooks
• Assist in the editing and processing of timecards for the department.
• Perform other duties as assigned.
• Request and receive shipments of instructional materials to the campus in Frontline Instructional Materials Management software formerly TIPWeb.
• Notify the District Coordinator/Textbook Specialist of any shortages or surpluses within 10 days of delivery.
• Require and ensure each non-consumable studentand teacherbook has a barcode label.
• Distribute materials to campus staff and/or students.
• Require regular material inspections to be conducted.
• Conduct an annual physical inventory of all instructional materials: Student editions teacher editions teacher materials etc.
• Keep complete records of books intheinventory systemFrontline Instructional Materials Management. This will include any campus-owned materials not tracked by the district.
• Receive and barcode newly adopted instructional materials that replace expiring materials replacement of consumables and/or supplementary orders to cover expanded enrollment that is delivered in the summer.
• In May should start collecting books from teachers and students and scan/check-in in Frontline Instructional Materials Management inventory software.
• May/the end of the year any books that are still distributed to students or staff should be changed from a status of distributed to a status of lost in the Frontline Instructional Materials Management software.
• In MAY - Send letters to students parents and staffnotifying them of lost instructional materials that need to be returned before the June onsite inventory audit.
• At the end of the year run a report showing all the lost materials by running astudent status reportand ateacher status reportbothfiltered by the status of Lostto get alist of all the lost materials and the student or teacher who is responsible for returning the missing materials.
• Work with office staff to make sure books turned in over the summer are checked off the Lost report.
• Ensure students who have lost materials have been billed for in the student fee system InTouch.
• Charge students for any damaged or lost textbooks
• Return Out of Adoption books via Asset Deletion
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

Equipment used:

Personal or laptop computer printer copier fax machine shredder calculator telephone electronic mobile devices projector and display monitor

Professional Conduct:

• Maintain professional interactions with staff parents community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect courteous to peers and visitors and assist fellow workers willingly.
• Avoid speaking badly about the district and district personnel.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regular district-wide travel to multiple work locations as assigned. Regularly sit talk or hear; frequently required to use hands to finger handle or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand walk reach with hands and arms; vision abilities include close vision; and color vision regularly work with frequent interruptions maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple highly complex tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

College Station ISD does not discriminate on the basis of race color national origin sex disability or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups

Required Experience:

IC