Temporary Executive Assistant

Executive Calendar & Scheduling 

• Manage the CEOs calendar meetings appointments and scheduling requests.
• Coordinate internal and external meetings conferences and related logistics.
• Proactively navigate scheduling conflicts changes and time-sensitive priorities. 

Travel & Executive Logistics 

• Coordinate domestic and international travel including flights transportation accommodations and detailed itineraries. 
• Monitor and manage travel changes delays and cancellations. 
• Coordinate reservations events entertainment gifts and other executive requests as needed. 

Administrative & Financial Support 

• Review and route invoices and assist with expense reporting and credit card reconciliations.
• Coordinate document execution and signature tracking.
• Manage mail shipments returns charitable contributions and other administrative requests. 

Office & Vendor Coordination 

• Assist with office events supplies and executive office needs.
• Coordinate vendors service providers onsite access and urgent service requests.
• Support vehicle administration and other special projects as needed.

Qualifications :

Qualifications 

• Prior experience supporting a CEO C-level executive or senior leader.
• Strong calendar management scheduling and travel coordination experience.
• Exceptional organizational skills and attention to detail.
• Ability to independently manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of professionalism discretion sound judgment and confidentiality.
• Proactive problem-solving skills with strong follow-through and accountability.
• Proficiency with Microsoft 365 applications including Outlook Word Excel and Teams. 

Additional Information :

Position Details 

This is a temporary Executive Assistant opportunity providing leave coverage for an established executive office. The ideal candidate will be comfortable stepping into a dynamic environment quickly building trust and providing seamless support throughout the assignment. 

 A reasonable estimate of the hourly rate for this job is $28.00 to $38.00 per hour. Individual compensation within the range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to education; experience and training; licensure and certifications; knowledge and skill sets; and other business and organizational needs.

RIVO Holdings LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy sexual orientation or gender identity) national origin citizenship status disability age (40 years old or older) and genetic information (including family medical history) past or present military or veteran status or any other characteristic protected by applicable law. 

Remote Work :

No

Employment Type :

Contract