Temporary Department Coordinator Political Science

Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.

Position Summary:
The Temporary Department Coordinator provides critical administrative operational and event support for the Department of Political Science. This role serves as the main point of contact for department faculty students and visiting guests ensuring smooth daily academic and logistical operations.

Under the supervision of the Department Administrator the Department Coordinator provides administrative and operational support to the Department of Political Science. This is a part-time position working 20 hrs/week.

Ideal Candidate Statement:
The ideal candidate has strong verbal and written communication skills is proactive and service-oriented.

Workplace Requirements:
This position is exclusively on-site part-time at 20 hours a week. Per Rice policy 440 work arrangements may be subject to change.

Hiring Range: $20.00/hour
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:
Associates degree or higher
2 years of experience working in an office environment

Skills:
Functional knowledge of word processing spreadsheet email and database software programs to complete work assignments
Basic skills to organize data into a reportable format
Strong verbal and written communication skills
Attention to detail and possess organizational skills
Ability to work under moderate supervision and complete tasks in a timely manner
Customer service oriented

Preferences:
Bachelors degree
Experience working in an institution of higher education
Experience with Oracle Cloud
Experience with cloud applications (Google Docs Google Sheets etc.)
Experience with financial business systems for purchasing processing expenses etc.

Essential Functions:
Provides support to faculty administrators students and staff by implementing and administering day-to-day functions of the department
Interprets implements and ensures compliance with policies and procedures and recommends alternative solutions
Monitors and tracks expenses; processes financial transactions expense reports honoraria and reimbursements
Represents the department within the school
Performs all other duties as assigned

Additional Functions:
Provide event support by creating flyers advertising events setup/take-down supplies etc.
Assist with scheduling duties such as guest speaker itineraries reservations transportation etc.
Handle purchasing for office inventory catering orders parking vouchers etc.
Maintain conference room scheduling
Receive and distribute mail

Rice University HR Benefits:

Rice Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.
If you have any additional questions please email us at . Thank you for your interest in employment with Rice University.