Temporary Admin Assistant

This is a temporary 6 month position where you will perform routine clerical and administrative functions such as drafting correspondence scheduling appointments organizing and maintaining paper and electronic files or providing information to callers.

Job Duties (Including but not limited to):

Works independently on a PC and proficiency in MS Excel Word and Outlook.

Perform recordkeeping in manual pdf and electronic database formats.

Communicates with email texting Instant Messaging and other social media.

Excellent verbal and writing skills.

Willingness to cover truck scales and support other department when necessary.

Phone etiquette that includes noting information takes messages schedules return calls forwards calls and any other task related to the phone.

Work with other employees in the area working on different tasks.

Read and understand typical communication e.g. transaction tickets emails invoices DMV paperwork environmental government agency

documentation safety documentation and business permits.

Maintain scheduling and event calendars.

Complete forms in accordance with company procedures.

Schedule and confirm appointments for clients customers or supervisors.

Clean up work area at the end of shift

Keep work areas neat and orderly

Regular attendance and punctuality are essential job functions

Organizing materials to have more effective use of space

Dispose of various waste materials in the appropriate manner

Inspection to ensure cleanup is completed

Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.

Excellent customer service skills.

A high degree of confidentiality

Qualifications

Employees in this position prior to April 2014 are presumed to be qualified and are grandfathered into their positions.

Must pass a medical physical and drug test

Must pass a background check and credit check

Preferred high school diploma or GED and/or foreign education acceptable

Some college one year or more preferred

Bi-lingual (English & Spanish) language skills a plus

Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands

A basic understanding of MS Office products

Job Expectations

Comply with all applicable federal state local & SA Recycling safety health & environmental rules regulations policies & procedures.

Physical Requirements

Work Environment: Office
Equipment & Tools: Personal computer multi-line phone Laser printer
Physical Demand Level: Light to Moderate
Work Capacity: Lifting & carrying 35lb loads bending kneeling and sitting for long periods.
Sensory Demands: Hearing vision touch and taste
Hand Movements: Repetitive motions gripping keyboard alignment

Pay range: $20-$23

Required Experience:

Junior IC