Temp Project Coordinator-Corporate Office AV Upgrades

About the role

The Temp Project Coordinator provides basic administrative support to the project management team. This includes project documentation preparation escalation for commitment invoice & pay application processing and financial reconciliations. Projects consist of AV hardware upgrades for financial services clients corporate offices and conference rooms nationally.

This job is a temporary contract-to-hire role part of the Project Management function responsible for the management of projects from initiation through completion. Role offers remote work with the ability to report to Tampa FL office for scheduled client meetings.

What youll do

Facilitate strong communication as the technical liaison between clients and IT units providing face to face timely and efficient support to client.

Process documentation for project commitments. Acquire external quotes for processing. Coordinate change orders change directives and contemplative change notices with consultants and vendors.

Schedule meetings and communication plans regarding projects amongst teams and clients.

Assist with contract administration. This includes attending tender openings and recording results issuing letters of acceptance and regret.

Enter project information and data into project management technology tools.

Process invoices and pay applications. Help with project administration deliverables.

Assist the project closeout process including turnover documentation and financial reconciliation.

Coordinate new AV hardware installations for corporate offices and conference rooms

Create efficiencies by developing and updating resources and vendor documentation.

Refine support processes by identifying resources and vendors needed. Positively collaborate with Architects MEPs and contractors/vendors on project execution.

Strengthen support process by preparing RFPs and providing SOW for contractors/vendors.

Manage day-to-day operational aspects of a project monitoring and reporting progress to project manager.

Define service excellence by strengthening core processes by documenting all on site activities.

Ensure project documents are complete current and are stored appropriately.

Qualifications :

What youll need

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

• High School Diploma or GED with up to 2 years of job-related experience.
• Experience with Audio Visual and/or IT hardware installation projects
• Proficiency with Microsoft Office Suite (Word Excel Outlook) and MS Project
• Strong organizational skills with an inquisitive mentality.

Additional Information :

*SOX control responsibilities may be part of this role which are to be adhered to where applicable. 

*On-site presence and requirements may change depending on our clients needs* 

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change. 

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance.  

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Please find out more about us at and your information will be kept confidential according to EEO guidelines. 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

Yes

Employment Type :

Contract