Team Assistant

We are looking for a candidate with sharp end administrative experience. The role will support a small team of 2 Directors and 3 others and will handle a variety of tasks including overflow expenses from the administrative team and providing holiday cover to the EA team members too.

Key Responsibilities:

• Full diary management for a small group of junior and senior investment professionals
• Expense processing using the Workday system for the team and for the Senior Executive Assistants as required
• Scheduling meetings conference calls and video conferences both internally and externally spanning multiple time zones and offices
• Arranging domestic and international travel (flights hotels cars visas etc.) via the company travel partners
• Assisting in preparation printing and binding of presentations & proposals
• Telephone and email coverage
• Archiving filing scanning and printing of documents
• Occasional cover for other EAs such a holiday and medical leave

Skills and Qualifications:

• 1 to 2 years of experience supporting senior and multiple individuals within the administrative Services industry
• Must be a team player with a proactive style and can-do attitude who takes initiative and demonstrates a willingness to help others
• Strong attention to detail and commitment to delivering quality work on time
• Advanced proficiency in MS Office including Word MS Outlook Excel and PowerPoint required
• Ability to work in a fast-paced environment without supervision
• Excellent verbal and written communication skills at all levels
• Ability to handle multiple tasks and competing priorities often with tight deadlines in a calm and efficient manner
• Knowledge of Workday for processing expenses is a plus

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Yes

Employment Type :

Full-time