Surgical Coordinator Practice

The Surgical Coordinator supports orthopedic spine and pain management practices by assisting providers with clinical care patient preparation and daily operational tasks. The coordinator plays a key role in ensuring efficient clinic flow high-quality patient experience and accurate clinical documentation. This role prepares patients for exams assists with in clinic procedures and supports care coordination across the orthopedic and pain management specialties.

• Prepares patients for orthopedic spine and pain evaluations including collecting histories pain scores mobility assessments and imaging reports.
• Assists with in-office procedures such as joint injections trigger point injections wound care cast/splint support and EMG preparation (as applicable).
• Performs vital signs medication reconciliation and pre procedure checklists specific to pain management and orthopedic workflows.

• Ensures exam rooms and procedure rooms are stocked with orthopedic and pain specific supplies (splinting materials injection supplies durable medical equipment).
• Coordinates patient flow to support high volume specialty clinics.
• Escorts patients provides post visit instructions and ensures follow-up imaging or referrals are scheduled.

• Accurately documents clinical information in the EHR including pain assessments injection details ortho/spine exam findings and treatment plans.
• Prepares patient charts with imaging uploads operative reports and specialty specific documentation.
• Supports prescription refills and prior authorizations for orthopedic and pain medications.

• Communicates with patients regarding mobility needs pre procedure instructions and post injection/surgical expectations.
• Coordinates with imaging centers physical therapy and DME vendors as needed.
• Provides empathetic patient centered support for those experiencing chronic or acute pain.

• Follows protocols for sterile technique injection safety and controlled substance workflows within pain management.
• Adheres to HIPAA OSHA standards and clinical safety guidelines.

• Works closely with orthopedic surgeons spine surgeons pain physicians APPs and nursing staff.
• Participates in specialty specific training and continuing education.
• Supports process improvements for ortho/spine/pain patient care delivery.

• High school diploma or equivalent required.
• Certified Medical Assistant or equivalent preferred.
• Experience in orthopedics spine pain management or musculoskeletal care strongly preferred.
• Knowledge of anatomy musculoskeletal terminology and injection procedures is beneficial.
• Strong communication skills and ability to work in a high-acuity fast-paced clinic.
• Working knowledge of Athena (EMR) workflows is highly preferred.

• Frequent walking standing transporting patients and assisting with mobility.
• Ability to lift or assist with orthopedic supports braces and clinic equipment.
• Fast paced high demand clinical environment with variable patient needs.

Required Experience:

IC