Supervisory Registrar

The Supervisory Registrar is responsible for accountability of the Museums permanent collections which include objects paper archives photographic archives and media archives through the establishment and maintenance of accession records and inventory processes.

In this position you will:

• Oversee the inventory and movements of the collections. Coordinate an annual cyclical inventory of randomly selected items to verify the location and documentation of an appropriate subset of NMAIs collections and reports results to the NMAI senior and executive management and the Smithsonians National Collections Office.
  
  
• Manage the acquisition of gifts and donations to the collection de-accessions and disposals and serve as funds manager for federal and trust resources used for acquisitions. Oversee receipt of all incoming offers and collection items to NMAI for consideration as acquisitions and is
  responsible for their subsequent disposition.
  
  
• Ensure accurate and appropriate documentation for the cataloguing of collections lots and as needed individual items within NMAIs collections information system.
  
  
• Oversee an extremely active incoming and outgoing loan program in accordance with SI and NMAI approval processes requirements and policies. Responsible for NMAIs loan policies compiles and presents loan documentation findings and recommendations for loans and loan renewals to NMAIs Curatorial Council.
  
  
• Provide overall direction and management to registration staff to include the establishment of work priorities goals assignments and schedules to meet NMAI goals.

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements including one year time-in-grade at the next lower grade level for promotion candidates must be met within 30 days of the job announcement closing the Required Documents section for additional information.

For information on qualification requirements seeQualification Standards Handbook forGeneral Schedule Positionsviewable on OPM Website.

Experience:You qualify for this position if you have one year of specialized experience equivalent to at least the GS-12 level in the Federal Service. For this position specialized experience is defined as bearing responsibility for the accountability of the collectionsmanaging collections acquisitions and cataloguing arranging for incoming and outgoing collections loans and managing staff in the Office of the Registrar in
a medium-to-large museum (i.e. setting priorities assigning work holding team meetings and delegating authority to subordinate staff and monitoringperformance).

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement as you will be deemed ineligible for consideration. Instead provide detailed descriptive information about your actual experience.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.