Supervisory Administrative Support Assistant

Duties include but are not limited to:

• Evaluate and monitor administrative activities for the specialty section and makes recommendations for improvements.
• Evaluate process and/or make recommendations for effective budget changes.
• Conduct reviews to address systems issues which arise in the normal operation of the section or that arise at the time of developments or changes in the section.
• Prepare data for suspense reports including costs of care in each program average daily census and auditing data related to payment processes.
• Maintain the sections/departments historical and projected workload data for tracking and planning purposes.
• Provide the bridge between the technical knowledge and clinical coordinators with fund control point management and budgeting forecasting and fund management activities.
• Coordinate the acquisition of supplies and equipment for the assigned section and the equipment inventory of all property assigned to the sections including completing the equipment inventory list preparation of equipment turn-ins accounting for lost equipment and notifying the Administrative Officer of any future equipment needs.
• Serve as the point of contact for the section for specialty specific information reports completion data pulls controlled correspondence and local VISN or national suspense items.
• Plan the work to be accomplished by subordinates by setting and adjusting short-term priorities and prepares schedules for completion of work.
• Identify developmental training needs of the employees and providing or arranging for the needed development and training.
• Ensure that staff is aware of the availability of Career Development Counselors through the Center for Education and Development and puts a system in place to notify staff of education and training opportunities.

Work Schedule: Monday - Friday 8:00am - 4:30pm
Telework: This position may be authorized for telework AdHoc. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Administrative Support Assistant/PD408030
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 08/10/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-08 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: ability to manage administrative resources in an organization including budget management contract procurement Human Resources and space/capital equipment management; apply basic budget and accounting principles and techniques; use analytical tools and techniques to gather analyze and report and/or present information in a cohesive and relevant format; develop new or modified administrative or clinical programs work methods management processes guidelines and procedures and the ability to communicate in oral and written form in order to prepare and present recommendations and solutions regarding complex issues. OR
• Education: Applicants may substitute education for the required experience. As a general rule education is not creditable above GS-5 for most positions covered by this standard; however graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. Two full years of graduate education or a masters degree meets the requirements for GS-9. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary and performed in a typical office setting. Some slight physical effort may be required.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at