Supervisor of Placement and Allocation

Summary:

The Supervisor of Placement and Allocation roleis responsible formanagingthe day-to-day activities related to the systems for placement of organs in STAs donor service area for transplantation and include but are not limited to being knowledgeable of individual hospital and OPTN policies related to the donation of all anatomical gifts; and performing activities related to theinitialand surgical recovery elements of the donation role willassistin the development and retention of department activities include input into the orientation ofnew staff as well as any special projects that may be incumbent develops andmaintainsexpertiseassociated with donor evaluation and organ recovery practices to include but not limited to donor management organ preservation and organ distribution position will alsofacilitatethe general activitiesrequiredthroughout the donor recovery period under the direction of the Chief Medical Officer clinical management team and the lead recovery surgeon present in the operating room.

Essential Job Functions and Responsibilities:

• Communication

• • Provide clear effectivedirectionto team membersregardingthe duties responsibilities and performance expectations of the Placement and Allocation Coordinator role.

• • Collaborateon daily donor case activities to ensureappropriate assignmentsand reassignments participation in huddles andtimelycommunication of critical information related to donor activity.

• • Assist People Services with recruitment interviewing and onboarding activities for department staff.

• • Time Management

• • Maintain regular office hours in addition to on-call and other scheduled responsibilities.

• • Participate in rotating on-call responsibilities with departmental leadership.

• • Maintain competency in all Placement and Coordinator duties by working scheduled shifts monthly and as needed to supportappropriate staffingfor donor activity based on departmental needs.

• • Ensure adequate staffing through collaborative development and management of department schedules.

• Attention to Detail

• • Approve employee expense reportsoff-callpay and paid time off requestsin accordance withSTA guidelines policies and established approval requirements.

• • Ensureaccurateandtimelydocumentation of employee training corrective actions andrequiredfollow-up activities.

• • Activelymonitorallocationvolume and donor case activity toidentifytrends and provide inputregardingoptical allocation strategies.

• Problem-Solving

• • Conduct root cause analyses and develop corrective action plans related to departmental functions andidentifiedperformance or operational concerns.

• • Oversee the coordination and execution of research and quality improvement initiatives including Plan-Do-Study-Act (PDSA) initiatives approved by STA leadership and under the direction of department leadership.

• • Participate in Clinical Case Review in-services to evaluate donor case activityidentifyopportunities for improvement and support application of lessons learned to future cases.

• • Accountability

• • Supervise assignedteam members and provide oversight ofday-todayperformance departmental responsibilities and adherence toestablishedexpectations.

• • Conductemployeeperformance appraisals and administer performance improvement plans and corrective actions under the direction of the ManagerPlacementand Allocation.

• • Conflict Resolution

• • Support resolution of operational challenges arising during daily donor case activity including assignments and reassignments staffing concerns and other issues requiring leadership intervention.

• Coaching & Feedback

• • Meet individually with assigned team members at least monthly to discuss individual performance department metrics expectations development opportunities and areas requiring improvement.

• • Assist Learning & Development with the training and development ofnew staff.

• • Assistin the development of continuing education training materials programs and curriculum related to clinical functions and organ placement and allocation.

• Performsother job-related duties as assigned that are consistent with the purpose of the role.

Education Experience and Licensing Requirements:

• High school diploma or general educational degree (GED).ââAssociates degree in related field is preferred.Acombination of alternative education and experience may be considered in lieu of the formal education requirements.

• Certified EMT-B or LVN or completion of an accredited clinical healthcare program resulting in certification registry or licensure isrequired.

• Minimum of 3 years of experience inclinical OPO or allocation is preferred.

• Prior leadership experience is preferred.

• Knowledge of OPO standards and OPTN policy isrequired.

• Current Drivers License isrequiredandmaintainedwith an acceptable driving record as defined by STA policy.

Compliance:

• This position is classified asâOSHA Bloodborne Pathogens Exposure Category III.ââEmployees in this role are not routinely expected to perform tasks that involve contact with blood bodily fluids or other potentially infectious materials.â

• While exposure risk is minimal employees are expected to follow organizational safety policies and report any potentialâexposureâincidentsâimmediately.â

• This role requires compliance with HIPAA and all confidentiality standards related to patient donor employee and organizational information.ââEmployees must safeguard all confidential information andâdiscloseâit only asâpermittedâby law and organizational policy.âââ

Other:

Southwest Transplant Alliancemaintainsa policy of nondiscriminationwithemployees and applicants for employment.No aspect of employment will be influenced in any manner by race color religion sex age national origin physical or mental disability genetics sexual orientation gender identity gender expression or any other basis prohibited by statute.In addition to federal law requirements STAcomplies withapplicable state and local laws governing nondiscrimination in employment in every location in which the STA has staff.

Disclaimer:

This job description is intended to describe the general nature and level of work is not an exhaustive list of responsibilities duties or skillsrequired. Job duties may change at any time with or without in this description constitutes a contract of employment and employmentremainsat-will.

Required Experience:

Manager