Substitute SecretaryClerical

CLASS TITLE: SECRETARY IBASIC FUNCTION:Under the direction of the Principal of an elementary school perform a wide variety of responsible clerical and secretarial duties to oversee school office activities and to relieve the Principal of a variety of administrative detail an at assigned elementary school; perform public relations and communication services; assure smooth and efficient operations of the CHARACTERISTICS:School Secretary I incumbents perform responsible clerical and secretarial activities at an assigned elementary school. School Secretary II incumbents are assigned to a middle school with a more complex schedule counseling activities and larger DUTIES:Coordinate and manage a variety of office activities to relieve the Principal of administrative detail; prepare and accurately maintain a variety of reports records and files related to students staff operations and activities. EOversee the activities and operations of a front office at an assigned school; coordinate communication between the school office and faculty students parents and outside organizations; greet visitors and receive and initiate telephone calls; provide information concerning school policies procedures actions activities programs and schedules; request necessary information and take and transmit messages as appropriate. EReview student attendance rosters; verify absences with a written note or telephone call; records and maintain log of verified absences; maintain absence notes and tardy slips for future verification. EParticipate in the inter-District intra-District and open enrollment of new students; provide enrollment packets and forms; explain procedures and requirements; assist in the completion of enrollment forms as needed; assign student to the appropriate grade and classroom or consult with administrator on placement. EMonitor and assure classroom coverage; contact the SEMS system to obtain information regarding employee absences; provide directions instructions lesson plans keys and schedules for substitute teachers; prepare attendance reports related to teachers and substitutes. EPerform routine first aid procedures as needed; assist in screening ill or injured students in accordance with school law and District regulations as required; contact parents and provide health information as necessary; oversee authorized student medication; maintain individual logs. ECompile information and prepare reports as directed; review and edit reports and other documents for accuracy and completeness; maintain confidentiality of information as appropriate; compose correspondence independently; monitor assigned budgets and prepare spreadsheets as needed. EOperate a variety of office equipment including computer typewriter copier laminator intercom and other office or school machines; operate software systems to input data and generate reports. ETrain and provide work direction to clerical and health staff as students in the office and monitor sort and route related duties as AND ABILITIES:KNOWLEDGE OF:School office terminology practices and English usage grammar spelling punctuation and sections of State Education Code and other applicable and written communication of a computer and other office skills using tact patience and and telephone techniques and office practices procedures and -keeping and filing and safety aid procedures and basic medical TO:Oversee the activities and operations of a front office at an assigned school and coordinate difficult office secretarial and clerical work involving independent judgement and requiring accuracy and interpret rules and written directions and apply to specific correspondence and maintain effective working relationships with schedules and time duties effectively with many demands on time and constant basic first aid to ill or injured and organize records and prepare confidentially with effectively both orally and in independently with little a variety of office machines and AND EXPERIENCE:Any combination equivalent to: graduation from high school and three years of increasingly responsible clerical CONDITIONS:ENVIRONMENT:Office environment. Constant DEMANDS:Hearing and speaking to exchange information in person or on the of hands and fingers to operate a computer to read a variety of at the waist kneeling or crouching to file :Exposure to blood-borne pathogens body fluids and communicable diseases.