Substitute Office Assistant I

Pierce Joint Unified School District Job Desription

JOB TITLE: Office Assistant I

SALARY SCHEDULE: Classified

DEPARTMENT: School Site Office or District Office LOCATION: School Sites or District Office

REPORTS TO: Site Administrator BOARD APPROVED: 3/15/2007

SUMMARY: Under the direction of a site administrator perform a variety of clerical duties in support of assigned office; assure the smooth operations of the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Plan and perform a variety of office functions and activities in an assigned office; prioritize and schedule duties and activities as necessary to assure efficiency and effectiveness.

• Communicate with a variety of site and District personnel and administrators regarding school operations activities supplies policies and procedures and student information.

• Type a variety of written materials including reports purchase orders records schedules letters memoranda bulletins programs documents and statistical data; input and update data on a computer and generate lists and reports as required.

• Answer phones and greet visitors; take and relay messages; open sort and route mail and communications; provide information to students parents staff and the public; interpret apply and explain District policies and school procedures and regulations.

• Prepare and maintain a variety of records files and reports related to assigned activities.

• Operate a computer and other office equipment as assigned; assure proper operations of the computer and provide general assistance to others in the proper operation of the computer as needed.

• Inventory and order office classroom and school supplies materials and equipment as assigned; check in and distribute orders as appropriate.

• Perform other duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices procedures and equipment.
• Record-keeping techniques.
• Telephone techniques and etiquette.
• Correct English usage grammar spelling punctuation and vocabulary.
• Interpersonal skills using tact patience and courtesy.
• Applicable sections of State Education Code and other applicable laws.

ABILITY TO:

• Perform a variety of clerical duties in support of assigned school office.
• Understand and follow oral and written directions.
• Communicate effectively with students parents staff and administration.
• Learn interpret and explain rules regulations policies and procedures.
• Maintain records and prepare reports.
• Type at 45 words per minute from clear copy.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Prioritize and schedule work.
• Operate a computer and other office equipment as assigned.
• Work independently with little direction.
• Compose correspondence independently.
• Make arithmetic calculations quickly and accurately.

QUALIFICATION REQUIREMENTS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE: Any combination equivalent to: graduation from high school and two years of increasingly responsible clerical and secretarial experience.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving a few known variables in routine situations.

OTHER SKILLS AND ABILITIES: Ability to work on a variety of tasks simultaneously with frequent interruption. Ability to maintain the highest degree of confidentiality regarding sensitive information. Ability to utilize a computer for a wide variety of applications Ability to interact with staff students parents and others in an open friendly business-like manner.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of his job the employee is regularly required to stand; walk; use hands to manipulate or feel objects tools or controls. The employee is occasionally required to reach with hands and arms; climb or balance; stoop kneel crouch crawl; and talk and hear.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. However while lifting amounts above 25 pounds a partner must be used. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

Pass a physical examination of such provided by PJUSD.