Subaward Coordinator

Position Title: Subaward Coordinator

Department: 6600SPFAC

Responsibilities:
Responsibilities:

The Subaward Coordinator isresponsible for the administration coordination and monitoring of subawardsissued by the University in support of sponsored programs. The position servesas a primary resource for Principal Investigators departmental administratorscentral research administration offices and subrecipient organizations andensures that subawards are established and administered in accordance withfederal regulations sponsor requirements University policies and applicableterms and conditions.

Major Responsibilities:
-Coordinate the full lifecycle of subawards from initial subaward setup through amendment monitoring and closeout.
-Review subaward documentation to ensure required information approvals budgets scopes of work and supporting documents are complete and consistent with the Universitys sponsored award and applicable sponsor requirements.
-Prepare and process subaward agreements modifications amendments extensions budget revisions and other subaward actions in accordance with University and sponsor requirements.
-Coordinate with Principal Investigators departmental personnel Pre-Award and Post-Award staff Procurement --Accounting/Finance and other University offices to facilitate timely execution and administration of subawards.
-Communicate directly with subrecipient organizations regarding agreements required documentation invoicing financial and performance reporting compliance requirements and other subaward matters.
-Conduct and document subrecipient risk assessments in accordance with applicable federal regulations sponsor requirements and University procedures and assist in determining appropriate subrecipient monitoring requirements based on the nature size -complexity and risk level of each subaward.
-Monitor subrecipient compliance throughout the period of performance including required financial and programmatic reporting audit requirements insurance and other applicable documentation and compliance with subaward terms and conditions.
-Review subrecipient invoices for accuracy completeness appropriate supporting documentation consistency with the approved budget and scope of work and compliance with applicable award requirements.
-Coordinate with Principal Investigators and departmental personnel regarding review and approval of subrecipient invoices and performance.
-Monitor subaward expenditures balances budgets and periods of performance and identify potential financial or compliance issues requiring corrective action.
-Track subaward deliverables financial reports programmatic reports and other required documentation to ensure they are received and reviewed timely.
-Maintain comprehensive subaward files and records including risk assessments executed agreements amendments correspondence invoices monitoring documentation reports audit information and closeout records.
-Develop and maintain tracking systems for subaward agreements amendments expiration dates invoices reports risk assessments monitoring activities and closeout requirements.
-Monitor subawards for compliance with applicable federal requirements including 2 CFR Part 200 (Uniform Guidance) sponsor-specific requirements and University policies and procedures.
-Coordinate subaward closeout activities including final invoices financial and programmatic reports confirmation of completion of required deliverables resolution of outstanding issues and deobligation of remaining funds.
-Assist with subrecipient audit and monitoring activities including review of Single Audit information audit findings management decisions corrective action plans and other relevant compliance information.
-Assist with the development implementation and continuous improvement of University policies procedures standard operating procedures and internal controls related to subaward administration and monitoring.
-Stay current on federal regulations sponsor requirements University policies and emerging guidance affecting subaward administration and monitoring.
-Support internal and external audits by providing subaward documentation monitoring records financial information and other requested materials.
-Complete all training mandated by the ORAC department and the university.
-Perform other related duties and special projects assigned.

This position reports to the VicePresident of Research & Innovation and the Sponsored Programs Manager butwill work with other staff members to plan and implement professionaldevelopment programs develop support materials for the University communityrelevant to the post-award compliance areas and contribute to the overalleffectiveness and efficiency of the office.

Qualifications:
Required Qualifications:
-Bachelors degree or three to five years professional experience in grants management project management or the non-profit sector involving federal state or private funding agencies required.

Job Ad#(req4569)

Required Experience:

IC