Student Trainee (Administrative Support)

As a Student Trainee (Administrative Support) your typical work assignments may include:

• Establishing and maintaining office files.
• Receiving incoming calls and visitors.
• Providing callers and visitors with general information.
• Preparing a variety of standardized documents from rough draft and/or oral instructions.
• Processing and distributing mail to appropriate individuals.
• Developing documents using a variety of office automation applications.
• Performing special projects.

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of a background investigation verification of qualifications completion of onboarding forms submission of required documents and any other job-related requirement before or after appointment.
• Applicants must meet all qualification requirements by the closing date of this announcement.
• Males born after December 31 1959 must be registered with the Selective Service.
• The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
• The NIH maintains a tobacco free work environment and campus.
• Must be able to perform the essential duties of the position with or without reasonable accommodation.
• Based on your appointment a one or two-year trial/probationary period may be required. A decision regarding your continued employment with NIH will be made as you near the end of this period.
• Must have obtained and maintain a cumulative GPA of 3.0 or higher. GPA is based on current enrollment.
• Pathways Interns and their supervisors must sign a Pathways Participant Agreement which outlines expectations for the internship prior to entrance on duty.
• Must be at least 16 years old by the closing date of this announcement.

To be eligible you must be currently enrolled in a degree-seeking program or accepted for enrollment on at least a half-time basis in an accredited educational institution for Fall 2026. These institutions include (but are not limited to):

• High School
• College (including 4-year colleges/universities community college and junior college)
• Professional Technical Vocational and Trade School
• Advanced Degree Program
• Certificate Program*
• Registered Apprenticeship Program
• Other qualifying educational institutions

*A note about certificate programs: Certificate programs are defined as post-secondary education in a qualifying educational institute and must be equivalent to at least one academic year of full-time study. The certificate program must also be a part of an accredited college-level technical vocational trade or business school curriculum.

To qualify for the GS-3 grade level: You must have completed at least 1 full year of post high school education OR have 6 months of general work experience equivalent to a GS-2 level in the Federal service obtained in either the private or public sector performing the following types of tasks: performing clerical tasks related to processing paperwork preparing correspondence receiving visitors and telephone calls and referring them to the appropriate staff members.

To qualify for the GS-4 grade level: You must have completed at least 2 full years of post-high school education or completed the requirements for an associates degree OR have one (1) year of general work experience equivalent to a GS-3 level in the Federal service obtained in either the private or public sector performing the following types of tasks: performing clerical tasks related to creating filing systems using computer software and organizing and maintaining manual and reference guides.

To qualify for the GS-5 grade level: You must have completed 4 academic years of post-high school education leading to a bachelors degree or equivalent degree OR have one (1) year of specialized experience equivalent to at least the GS-4 level in the Federal service obtained in either the private or public sector performing the following types of tasks: performing clerical tasks related to processing paperwork related to administrative duties utilizing automated systems and software applications inputting information into databases assisting with providing logistical support for program staff preparing travel documents providing general office support to staff.

To qualify for the GS-6 grade level: You must demonstrate in your resume at least 1 year of qualifying experience equivalent to a GS-5 in the Federal service obtained in either the private or public sector. Examples of qualifying experience include: receiving visitors/phone calls directing caller to appropriate staff; maintaining files; maintaining policies/procedures/docs for ready reference; maintaining office supplies; arranging equipment repair and/or office moves; performing travel-related duties; utilizing automated systems and software applications inputting information into databases assisting with providing logistical support for program staff etc.

To qualify for the GS-7 grade level: You have completed one (1) full academic year of graduate-level education if related OR demonstrate eligibility under the Superior Academic Achievement Provision and completion of a bachelors degree OR 1 year of qualifying experience at the GS-6 in the Federal service obtained in either the private or public sector performing administrative support functions re: HR security travel training files management budget supplies and inventory property accountability or space management; developing/implementing office procedures; maintaining employee records performance appraisals job descriptions etc.

Superior Academic Achievement: If you are claiming SAA you must provide evidence such as a copy of your official transcript at the time of application. .To be eligible under Superior Academic Achievement at the GS-07 level you must meet one of the following requirements: a) graduating within the upper-third of the graduating class in a college university or major subdivision such as the College of Liberal Arts or the School of Business Administration based on completed courses; b) obtain a GPA of 3.0 or higher out of a possible 4.0 as recorded on your official transcript or as computed based on 4 years of education or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; c) being elected for membership in a national scholastic honor society. Note: SAA must be based on a related curriculum that is qualifying for the position being filled

You will receive credit for all experience material to the position including experience gained in religious civic welfare service and organizational activities regardless of whether you received pay.

Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may but need not begin before receiving an offer.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.