Student Information System & Enrollment Data Specialist

This position is for the 2026-27 School Year

GROUP: Classified

SALARY:Prof TechSalary Schedule

FLSA STATUS:Exempt

WORKDAYS PER FISCAL YEAR:244 12-Month

Holidays:16

SUMMARY: The Student Information System & Enrollment Data Specialist serves as the districts primary technical and compliance lead for student information systems enrollment data and state/federal reporting. This position ensures the accuracy integrity and security of student and staff data; provides technical support and training; and manages critical reporting processes impacting funding compliance enrollment scheduling graduation outcomes and program accountability.

ABOUT CHIEF LESCHI SCHOOLS: Formerly known as the Puyallup Tribal School Chief Leschi Schools was founded in 1976 to address the high dropout rate of the youth of the Puyallup tribe. It is the largest of seven tribal schools in the state of Washington and one of approximately 200 tribal schools in the United States. It is also one of the largest tribal schools to be funded by the Bureau of Indian Education.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This position operates across three primary functional areas: Student Information System (SIS) Administration Enrollment & Data Operations and State/Federal Reporting & Compliance.

1. SIS Administration

• Administers and maintains the districts Student Information System (SIS) including system configuration user access and security roles.
• Creates and manages user groups and permissions to ensure appropriate access and data security.
• Develops and administers Online Registration (OLR) systems to support efficient enrollment processes.
• Builds and supports master schedules and system configurations to improve operational efficiency and reduce manual workload.
• Develops data extracts filters and automated processes to support third-party systems and internal reporting needs.
• Manages and supports integrations between SIS and third-party systems (e.g. ParentSquare Athena) to ensure accurate and consistent data flow.
• Maintains knowledge of SIS functionality including attendance enrollment grading behavior and transcript systems.
• Performs system audits including data health checks and leads data cleanup efforts as needed.
• Establishes data standards and ensures cross-system data consistency across platforms.
• Develops and implements procedures for data entry validation and system use to promote accuracy and compliance.
• Provides technical training and ongoing support to staff to ensure effective system utilization.

2. Enrollment & Data Operations

• Oversees enrollment data processes to ensure compliance with district state federal and tribal requirements.
• Maintains and monitors student enrollment records ensuring accuracy and completeness of digital and physical files.
• Supports enrollment-related processes including appeals by organizing scheduling and facilitating meetings with staff and families and ensuring timely follow-up on decisions.
• Collaborates with departments to ensure accurate data collection related to enrollment attendance and program participation.
• Supports Free and Reduced Lunch (FRL) Direct Certification and high-poverty reporting processes in coordination with relevant departments.
• Assists with data processes related to state and federal program eligibility including summer EBT and CEP applications.
• Supports staff use of EDS and other systems to ensure data accuracy tied to funding and compliance.
• Coordinates with HR and program staff to ensure accurate staff and course data alignment for reporting purposes.

3. State/Federal Reporting & Compliance

• Manages and ensures compliance with all state federal and tribal reporting requirements including those directly impacting district funding and audit outcomes.
• Develops maintains and submits required reports including CEDARS and other state and federal reporting systems in a timely and accurate manner.
• Reviews OSPI CEDARS data manuals and implements necessary system updates and data processes.
• Calculates and submits student FTE and schedule data for state apportionment (SAFS).
• Monitors enrollment attendance and program data to ensure compliance with BIE and state regulations.
• Supports BIE audits ISEP certification and other compliance reviews including validation of EL/NLL and related data.
• Maintains documentation and audit trails for all reporting processes.
• Investigates and resolves data discrepancies impacting reporting accuracy funding or compliance.
• Collaborates with program directors assessment coordinators and leadership to gather and validate required reporting data.

This list is representative not exhaustive. Some incumbents may not perform all duties listed and related duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

MINIMUM REQUIREMENTS:

Education and Experience

• Associates degree in information systems Business Administration Data Management or a related field; OR an equivalent combination of education and relevant experience
• Four (4) to six (6) years of progressively responsible experience in student information systems data management or database/system administration
• Experience with state or federal compliance reporting required
• Experience working with large datasets data validation and reporting processes
• Experience using Microsoft Excel at an intermediate level or higher

PREFERRED QUALIFICATIONS

• Bachelors degree in a related field
• Experience with K12 student information systems (e.g. NASIS Skyward PowerSchool)
• Experience with Washington State CEDARS reporting or comparable state reporting systems
• Experience with federal or tribal education reporting (e.g. BIE ISEP)
• Knowledge of traditional Native American cultures and values

CONDITION OF EMPLOYMENT:

• Successful criminal background clearance
• Successful and/or clear drug screening

KNOWLEDGE/SKILLS/ABILITIES

• Student information system administration and data governance
• State federal and tribal reporting requirements impacting school funding
• Enrollment attendance grading transcript and graduation data systems
• OSPI CEDARS reporting and validation rules
• Confidentiality laws and secure data handling practices (e.g. FERPA)
• Ability to develop accurate reports and troubleshoot complex data issues
• Ability to maintain data integrity across multiple systems and platforms
• Ability to communicate effectively with administrators staff and external agencies
• Ability to work independently manage multiple priorities and meet deadlines
• Ability to provide technical training and support across departments
• Demonstrated cultural competence and commitment to serving a diverse community

REPORTING RELATIONSHIP: Enrollment Manager

PHYSICAL DEMANDS:

The physical demands described here represent those that must be met by an employee to perform essential functions. Reasonable accommodation may be made though the interactive process

• Employee must be able to sit and stand for long periods.
• Frequent reaching talking hearing bending stooping twisting squatting kneeling and fine motor manipulation are required.
• Must regularly lift/move up to 50 pounds and occasionally lift/move up to 75 pounds (anything exceeding weight limits should be done as a two-person lift or with a mechanical lift).

WORK ENVIRONMENT:

• Work is primarily indoors with moderate noise levels.
• Employees may work near visual displays and classroom learning environments.

SOVEREIGN IMMUNITY NOTICE:

Employment with Chief Leschi Schools is subject to the sovereign immunity of the Puyallup Tribe and does not create an employment contract. Nothing in this job description should be construed as a waiver of sovereign immunity.

INDIAN PREFERENCE & EQUAL OPPORTUNITY STATEMENT

In accordance with the Indian Preference Act preference in hiring will be given to qualified American Indian/Alaska Native candidates.

Chief Leschi Schools is an Equal Opportunity Employer (EOE) M/F/Affirmative Action/Veterans/Disability Employer. Non-Native applicants will be considered under standard Equal Employment Opportunity (EEO) policies.

Required Experience:

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