Student Events and Planning Coordinator

Penn State Harrisburg is seeking a full-time Events and Program Coordinatorto create meaningful on-campus experiencestoenhance student co-curricular involvement.This position plans and implements large-scale signatureevents including Welcome Week and First 100 Days programming.The rolealsoadvises the Programming and Activities Committee (PAC)and supportsthem in the execution of theirevents each semesterincluding managementofits annual Student Initiated Fee allocation coordination ofeventlogistics and supervision ofthe PAC addition the position serves as the Fraternity and Sorority Life liaison supporting chapter recruitment and eligibility verificationfacilitatingGreek Council meetings andensuring our Greek organizations arein alignment with Penn State policies and values.This role may require frequent evening or weekend hours and is expected to engage with campus University and professional networks and committees.

Reporting Relationship

This position reports to theCoordinator of Student Leadership Programs.Job responsibilities include collaboration withvarious offices across campus includingStudent Affairs Student Organizations Financial Services ProcurementOffice of Physical Plant Housing and Food Servicesand other campus partners involved inthe execution of campus events.

Key Responsibilities

Campus Programming and Events

• Lead the Office of Student Engagements campus events and initiatives creating meaningful on-campus experiences that enhance students co-curricular involvement.

• Plan and execute assigned Office of StudentEngagementlarge-scale campus events.

• Chair the Welcome Week Committee and oversee the planning coordination and implementation of Welcome Week programming.

• Develop and implement First 100 Days initiatives to support student engagement and student transition.

• Supervise and support part-time student employeesassistingwith event planning implementation and programminglogistics.

Programming and Activities Committee (PAC) Advisor

• Advise the Student Programming and Activities Committee (PAC) by attending weekly meetings and providing regular supervision and mentorship to the PAC president and committee chairs.

• Support the planning and implementation ofapproximately eventseach semester including major campus traditions such as Fall Fest and Spring Fling.

• Assist PAC with eventlogistics including room reservations scheduling setup and coordination with campus partners.

• Manage PACs annual Standing Allocation from the Student Initiated Fee including funding requests financial records monitoring expenditures and ensuring funds are appropriately disbursed.

• Directly supervise the PAC president a paid student employee within the Office of Student Engagement who typically works 10 hours per week.

• Provide guidance mentorship and performance support to the PAC executive board in managing committee operations and student programming.

Campus Collaboration Communication and Administrative Support

• Maintain effective communication and collaborative relationships with campus partners to support planning and implementation of programs and initiatives.

• Develop and contribute to publications promotional materials presentations and other communications that highlight student engagement opportunities and Office of Student Engagement programs.

• Provide presentations and program support for campus partners to promote engagement opportunities and available resources.

• Demonstrate financial stewardship through budget oversight expenditure monitoringpurchasing and reconciliation of fundsin accordance withuniversity policies.

• Ensure programs events financial activitiescomply withapplicable University policies procedures risk-management requirements and other institutional guidelines.

Fraternity and Sorority Life Liaison

• Serve as the Fraternity and Sorority Life Coordinator for all active Greek-letter organizations at Penn State Harrisburg.

• Support chapter recruitment efforts and verify eligibility of potential new members.

• Facilitate weekly Greek Council meetings.

• Provide educational programs on hazing prevention Title IX and the history of Greek Life at Penn State.

• Assistwith planning and executing FSL events including GreekWeekand hazing prevention initiatives.

• Coordinate the establishment of new Greek organizations and ensure alignment with Penn States values policies and compliance requirements.

Qualifications Required

• Bachelors degree or equivalent combination of education and experience.

• Experienceexecutinghigh-quality large-scaleevents.

• The ability to work effectively with people of diverse backgrounds.

• Strong organizational skills with the ability to manage multiple priorities deadlines and workflows.Attention to detail and the ability to multitask will be key.

• Ability to communicate clearly both verbally and in writing.

• Commitment to student-centered service accessibility and continuous improvement.

• Basictechnological skills and the willingness to learnnew technology.

• Experiencemaintainingaccuraterecords managing documentation and supporting operational processes.

• A proventrack recordof working effectively within a team environment.

Qualifications Preferred

• Masters degree or equivalent combination of education and experience.

• A demonstrated history of leadership and knowledge of student development.

• Experience working in student activities executing high-quality student events.

• Evidence of creating practices that improve equity and inclusion.