Staff Assistant

Major duties and responsibilities include but are not limited to:

• Provide administrative and managerial assistance
• Coverage for SWS Administrative Staff
• Skill in report preparation using Excel PowerPoint
• Data entry data management analyze and evaluate SWS program via data analysis reports project and information from various sources.
• Prepares weekly monthly and quarterly reports for contract programs.
• Participates in internal review system ensuring both clinical and administrative activities are following agency accrediting and regulatory requirements.
• Evaluation collection and indexing materials gathered data from internal and external sources.
• Knowledge of Federal Government policies regulations and trends.
• Supports Staff in planning and conducting studies analyze finds and contributes to recommendation for SWS programs prepares reports and presents briefings to managers.
• Assists in interpretation of program and budget directives.
• Manages Fund Control Points and community contracts.
• Purchase cardholder and complies with Federal and VA Acquisition Regulation and policies.
• Reconciles resolves all charges.

Work Schedule: Full-Time Monday-Friday 0730-1600
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Staff Assistant/PD04584O
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See Required Documents below for details.

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

GS-9

General Experience: For positions for which individual occupational requirements do not specify otherwise general experience is 3 years of progressively responsible experience 1 year of which was equivalent to at least GS-7 that demonstrates the ability to:

1. Analyze problems to identify significant factors gather pertinent data and recognize solutions;
2. Plan and organize work; and
3. Communicate effectively orally and in writing.

Such experience may have been gained in administrative professional technical investigative or other responsible work. Experience in substantive and relevant secretarial clerical or other responsible work may be qualifying as long as it provides evidence of the knowledge skills and abilities (KSAs) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing filing routine procedural processing maintaining records or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions.

Specialized Experience: Experience that equipped the applicant with the particular knowledge skills and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled. To be creditable specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience as indicated in the table are not required by this standard to have general experience education above the high school level or any additional specialized experience to meet the minimum qualification requirements.
OR
Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have the following:

• Masters or equivalent graduate degree or
• Two-full years progressively higher level graduate education leading to a degree or
• L.L.B or J.D. related degree OR

NOTE: Transcripts must be submitted with your application. Education cannot be credited without documentation. OR

Combination: A combination of experience and education may be computed by first determining the applicants total qualifying experience as a percentage of the experience required; then determining the applicants education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentage must equal at least 100 percent to qualify. For example an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable experience (i.e. 50% of the required experience) would equal 100% of the required experience/education to qualify for the GS-9 grade (Copy of unofficial transcripts required).

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Preferred Experience. Working with Human Resources & Patient Scheduling

Physical Requirements: In accordance with VA Directive and Handbook 5019. The work is mostly sedentary. Occasionally light physical effort may be required such as that involved with walking stair climbing and carrying light office items. The work is performed in an office setting which requires normal safety precautions typical of offices and meeting rooms. The work area is adequately lighted heated and ventilated.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at