Staff Assistant II

Compensation Range:

Position Summary:

Hiring compensation range: $18.04 to $19.84 per hour depending on qualifications.

Job Summary:

Provides advanced secretarial administrative and clerical support to assigned office(s) to ensure effective and efficient daily office operations. May also assist department(s) with the operation of computerized applications.

• Composes and/or types and distributes accurate correspondence memorandums administrative procedures etc. Compiles and prepares various reports as requested.

• Prepares and processes material for and may attend various committee meetings; types minutes from meetings.

• Provides assistance to assigned staff member(s) by scheduling appointments and maintaining calendar and by organizing coordinating and prioritizing activities

• Sets-up and maintains current office files and computer databases both hardcopy and computer files.

• Receives incoming calls and responds to questions or directs calls as appropriate.

• Opens distributes and prioritizes mail.

• Handles travel arrangements as required; processes reimbursements approved invoices payroll and various paperwork to ensure timely and efficient flow of paperwork.

• Operates various office machines including copierFAX computer etc.

• Orders and maintains adequate inventory of office supplies; prepares requisitions.

• Assists students with problems and/or complaints or refers to appropriate office or personnel.

• May assist in the preparation of the annual office budget.

• May provide direction or assistance to lower level office clerical staff member(s).

• Performs other similar and related duties as requested.

Job Duties:

• Types proofreads distributes accurate correspondence memorandums schedules; bases on information generated by requestor; prepares payroll.

• Compiles and prepares reports and types specialized materials using computer graphics/charts based on information received by requestor.

• Maintains accurate and current office files and records both hardcopy and computer files.

• Provides direction to assigned student schedules work hours.

• Answer telephone and responds t routine questions directs questions directs calls or takes messages as appropriate. Orders supplies; equipment and calls for service as required.

• Prepares facility rental forms and agreements; determines rental charges prepares invoices and collects rental payments.

• Coordinates and schedules all facilities use at the Campus and acts as the point person for facilities use events.

• Coordinates activities of campus personnel involved in the set up and preparation of College facilities when used for events; meets with campus personnel.

• Interacts with outside groups to arrange rental of college facilities.

• Maintains License agreements and facility usage databases.

Minimum Qualifications

The position requires at least an Associates degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience. The position requires at least a High School diploma orGEDequivalent if substituting experience for education.

Closing Date: Open Until Filled

Hillsborough Community College is an Equal Opportunity Employer we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner.

All qualified applicants will receive consideration for employment opportunities without regard to race color religion sex pregnancy national origin age physical/mental disability marital status sexual orientation gender identity gender expression genetic information and military/veteran status.

Preference willalsobe given to veterans and spouses who are eligible under the Veterans Preference Law. At time of application submittal of Form DD214 is theminimumrequirement for veterans preference : Please upload your DD214 as an attachment as part of your application at the time of submission.

The selected candidate identified for this position will be required to successfully complete a Level II criminal background check which includes fingerprinting.

Hillsborough Community College participates in the US E-Verify program.

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