Staff Assistant
Job Location:
Arlington, TX - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This position is within the Washington Headquarters Services (WHS) Security Enterprise Services Directorate (SESD) in the Immediate Office of the Director and serves as a Staff Assistant to the Director and Deputy Director for matters in support of SESD and WHS. The incumbent provides a wide range of administrative services in support of office administration and functions.
Incumbent typical work assignments may include the following:
- Directs comprehensive administrative and logistical operations for the WHS SESD Director and Deputy Director including time and attendance reporting procurement of office supplies IT coordination and protocol support for special ceremonies and VIP functions.
- Evaluates and processes complex sensitive administrative projects studies and requests; drafts original correspondence for executive signature and synthesizes divergent inputs from federal and private-sector entities into unified briefs.
- Designs and compiles detailed read-ahead packages and reference portfolios for Director-level decision meetings summarizing lengthy technical reports and verifying key facts to facilitate rapid executive-level decision-making.
- Manages the master calendars for the Director and Deputy Director forecasting recurring events resolving scheduling conflicts and serving as the primary liaison for Senior Executive Service (SES) principals action officers and joint stakeholders.
- Conducts high-priority quick-turn studies and assessments on unique organizational issues partnering with OSW OJCS and Military Departments to retrieve data analyze findings and recommend policy solutions for emergency or un-precedented situations.
- U.S. Citizenship is required
- Males born aftermust be registered or exempt from Selective Service (see be required to successfully complete a probationary/trial period
- Must be determined suitable for federal employment
- Required to participate in the direct deposit program
- This position is subject to pre-employment and random drug testing
- Selections from this notice are subject to provisions of the DOD Priority Placement Program for displaced employees
- This position requires you to obtain and maintain a Top-Secret security clearance with SCI and SAP components. A Special Background Investigation (SBI) is required with favorable adjudication by a determining authority
- The incumbent may be required to work other than normal duty hours which may include evenings weekends and/or holidays and/or overtime
- This position may require up to 10% occasional travel away from your normal duty station for official business on military or commercial aircraft
In order to qualify for this position you must meet the requirements described below.
You may qualify at the GS-09 level if you fulfill the following qualification requirement:
One year of specialized experience equivalent to the GS-07 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to Assist with daily office administrative duties including monitoring office supply inventories placing standard orders submitting routine IT or equipment maintenance requests and greeting or routing visitors; Entering updating and maintaining tracking information in electronic databases or spreadsheets; AND Coordinating routine meeting rooms adjusting simple calendar invites.
OR
Education: Masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge skills and abilities necessary to do the work of the position such as: Criminal justice Security Management or Law Enforcement and Administration.
OR
Combination of Education and Experience
You may qualify at the GS-11 level if you fulfill the following qualification requirement:
One year of specialized experience equivalent to the GS-09 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to Coordinate calendars and meeting requests for program managers or department directors; Reviewing incoming mail or electronic tasks to route them to the correct staff member; AND Tracking the status of active assignments and deadlines across a team to ensure on-time completion.
OR
Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge skills and abilities necessary to do the work of the position such as: Criminal justice Security Management or Law Enforcement and Administration.
OR
Combination of education and experience.
You may qualify at the GS-12 level if you fulfill the following qualification requirement:
One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to Manage the daily calendars meeting requests and complex scheduling for executives senior directors or board-level leaders; Reviewing and controlling incoming correspondence and action items to identify appropriate department owners and deadlines; AND Conducting quick-turn research administrative studies and assessments of office workflows to improve operational efficiency or address emergency situations.
Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). You will receive credit for all qualifying experience including volunteer experience.
Your resume may not exceed two (2) pages. For qualifications determinations it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements you will be removed from consideration.
Read more about what should I include in my federal resume at DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans disabled veterans and preference eligible when they submit as part of their application package a certification of active service in lieu of a DD-214 indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This certification must include your rank dates of active duty service type of discharge and character of service (i.e. honorable) and date any terminal leave will begin. It must be signed by or by direction of the adjutant personnel officer or commander of your unit or higher headquarters. Active duty members that fail to provide a valid certification of service with their initial application will be found not eligible. Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.
DOD PPP candidates using Application-Based Procedures:
Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants must be selected and placed at the highest grade level for which they have applied and been determined best qualified. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist (DD-3145-4) dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.
Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist (DD-3145-3) to verify your eligibility for Military Reserve and National Guard Technician preference.
Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist (DD-3145-2) to verify your eligibility for Military Reserve and National Guard Technician Disability preference.
Retained Grade PPP Eligible: Retained Grade PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist (DD-3145-1) to verify your eligibility for Retained Grade preference.
All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume.
Education cannot be substituted for experience at the GS-12 level. Probationary Periods: As a condition of employment for accepting this position you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider: Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
OR
ARE YOU QUALIFYING BASED ON EDUCATION or A COMBINATION OF EDUCATION AND EXPERIENCE AT THE GS-09 OR GS-11 LEVEL
You must provide sufficient documentation of your education in your resume. You MUST provide a copy of official or unofficial transcripts or degrees in your application package. It may also be acceptable to document your applicable course listing in your resume (course number credits earned etc.). Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency. If selected an official/sealed transcript will be required prior to appointment.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate schools definition of one year of graduate study 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information visit: information
Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.
Interagency Career Transition Assistance Program (ICTAP): This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and (3) submit the appropriate documentation to support your ICTAP eligibility.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e. physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
Reemployed Annuitants: Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. / or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level. If you are currently or have been within the last 5 years a political Schedule A Schedule C or Non-career SES employee in the executive branch you MUST disclose that to the Human Resources Office.
Nepotism: Under the provisions of 5 USC 3110 an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative.
Additional vacancies may be filled by this announcement.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
Staff IC
