Staff Accountant Travel & Expense

Position Title: Staff Accountant Travel & Expense

Location: Hybrid Lewisville TX

Position Summary

Are you the person who actually enjoys tracking down a missing receipt or untangling a messy expense report Were looking for a Staff Accountant to own our travel and expense program from the ground up becoming the go-to expert for SAP Concur employee reimbursements and corporate card reconciliations. This is a role for someone who takes pride in getting the details right working independently to audit submissions resolve discrepancies and keep our T&E process running smoothly. Beyond expense management youll also contribute to journal entries GL reconciliations and month-end/year-end close activities tied to travel and expense.

Key Responsibilities

Expense & Travel Program (Primary Focus)

• Review audit and process employee expense reports in SAP Concur ensuring every submission meets company travel and expense policy
• Investigate and resolve expense discrepancies working directly with employees on corrections
• Process expense reimbursements accurately and on schedule
• Own corporate credit card reconciliations chasing down outstanding or unresolved transactions
• Be the trusted Concur resource for employees answering questions and guiding them through policy and submissions
• Manage day-to-day Concur administration: employee profiles expense types and system upkeep
• Spot opportunities to improve expense and reimbursement workflows and help bring those ideas to life
• Support testing of Concur enhancements and integrations with NetSuite and other financial systems

Accounting Support

• Prepare journal entries and reconcile GL accounts related to travel and expense
• Support month-end and year-end close including reconciliations and reporting
• Assist with internal and external audit requests tied to T&E
• Other duties as assigned

Qualifications

• Bachelors degree in Accounting Finance Business or related field preferred; equivalent experience considered
• 12 years processing and auditing expense reports in SAP Concur
• Required: hands-on experience administering a corporate travel and expense program including card reconciliations
• Required: working knowledge of month-end close and GL account reconciliations
• Required: solid grasp of GAAP and accounting principles
• Preferred: NetSuite or similar ERP experience
• Bonus: Accounts Payable experience

What Makes You Great at This

• Detail-Obsessed: You catch what others miss whether its a policy violation or a reconciliation thats off by a few cents
• Natural Problem-Solver: You dig into discrepancies with curiosity not frustration
• People-First Communicator: You can explain expense policy to a frustrated employee with patience and clarity
• Organized Multitasker: Deadlines and competing priorities dont rattle you
• Improvement-Minded: Youre always asking is there a better way to do this
• Excel-Savvy: Youre comfortable in spreadsheets and financial systems alike