Staff Accountant

The Staff Accountant is responsible for supporting the day-to-day financial operations of the clinic ensuring accurate financial records timely reporting and compliance with applicable accounting standards and healthcare regulations. This position manages general accounting activities accounts payable and receivable bank reconciliations expense tracking and month-end closing procedures.

The ideal candidate is detail-oriented organized and experienced in accounting preferably within a medical practice healthcare organization or similar service-based environment.

Key Responsibilities

General Accounting and Financial Reporting

• Maintain accurate general ledger accounts and accounting records.
• Prepare journal entries accruals and account reconciliations.
• Analyze account balances and investigate discrepancies or unusual transactions.
• Assist with budgeting forecasting and financial variance analysis.
• Maintain organized financial documentation for audits and internal reviews.

2. Accounts Payable and Expense Management

• Process vendor invoices payments and expense reimbursements accurately and on time.
• Verify invoices purchase orders approvals and supporting documentation.
• Reconcile vendor statements and resolve billing discrepancies.
• Maintain vendor records and monitor outstanding payables.
• Track clinic operating expenses supplies equipment purchases and other expenditures.

3. Accounts Receivable and Healthcare Revenue

• Reconcile patient payments insurance payments and other clinic revenue to accounting records.
• Assist with reviewing insurance reimbursements contractual adjustments refunds and patient balances.
• Reconcile revenue recorded in the practice management or electronic health record (EHR) system to the accounting general ledger.
• Support the review of accounts receivable aging and other revenue-related reports.

4. Cash Management and Reconciliations

• Perform monthly bank and credit card reconciliations.
• Reconcile cash receipts deposits and electronic fund transfers.
• Monitor cash balances and identify unusual transactions.
• Investigate discrepancies between bank activity billing systems and accounting records.
• Maintain accurate records of clinic deposits and cash transactions.

5. Payroll and Administrative Support

• Assist with payroll processing and payroll account reconciliations.
• Review payroll reports employee reimbursements and related expenses.
• Reconcile payroll liabilities benefits and tax-related accounts.
• Collaborate with human resources and management to resolve payroll discrepancies.

6. Compliance and Internal Controls

• Maintain confidentiality of financial employee and patient-related information.
• Handle patient-related financial information in accordance with applicable privacy requirements including HIPAA where applicable.
• Assist with external audits tax preparation and other financial reviews.
• Recommend improvements to accounting processes documentation and financial controls.

Qualifications and Requirements

• Bachelors degree in Accounting Finance or a related field preferred.
• Two or more years of accounting experience preferred.
• Experience in a medical clinic physician practice or healthcare organization is a plus.
• Knowledge of general accounting principles financial reporting and account reconciliations.
• Strong analytical organizational and problem-solving skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and collaboration skills.
• Ability to handle confidential information with discretion.

Preferred Skills

• Experience reconciling medical practice revenue and insurance payments.
• Familiarity with accounts receivable aging contractual adjustments and revenue cycle processes.
• Experience with month-end close accruals and financial statement preparation.
• Knowledge of healthcare accounting practices and internal controls.
• Experience supporting multiple clinic locations or departments if applicable.

Benefits:

• Bonus Compensation
• Health Insurance
• Paid time off plan (Vacation Holidays etc.)
• 401(k) savings plans.
• Life Insurance.