Sr. Coordinator, Office Services

Baker Tilly is a leading advisory tax and assurance firm providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the worlds leading financial centers New York London San Francisco Los Angeles Chicago and Boston. Baker Tilly Advisory Group LP and Baker Tilly US LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws regulations and professional standards. Baker Tilly US LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group LP and its subsidiary entities are not licensed CPA firms.

Baker Tilly Advisory Group LP and Baker Tilly US LLP trading as Baker Tilly are independent members of Baker Tilly International a worldwide network of independent accounting and business advisory firms in 141 territories with 43000 professionals and a combined worldwide revenue of $5.2 billion. join the conversation onLinkedInFacebookandInstagram.

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Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected veteran status gender identity sexual orientation or any other legally protected basis in accordance with applicable federal state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group LP employee e-mail accounts are considered property of Baker Tilly Advisory Group LP and are not subject to payment of agency order to be an authorized recruitment agency (search firm) for Baker Tilly Advisory Group LP there must be a formal written agreement in place and the agency must be invited by Baker Tillys Talent Attraction team to submit candidates for review via our applicant tracking system.

Responsibilities

• Facilities and Workplace Readiness: Ensuring the office training rooms and shared spaces are maintained and operational overseeing space readiness standards and quality coordinating furniture setup/breakdown and resets for meetings/events and Ensuring workplace preparedness for engagement teams visitors and client operations. 20%

• Meetings Events & Catering Coordination: Coordinating internal meeting setup and support scheduling and preparing conference rooms coordinating catering orders and verifying accuracy managing on-site event logistics and resets identifying and resolving issues impacting meeting experience.15%

• Mail Shipping & Courier Services: Overseeing daily mail and shipping operations ensuring deadlines and service standards are met handling escalations or exception shipments acting as a trainer for Coordinators on mail workflows.10%

• Lead process for large-scale duplicating projects including copying collating assembly scanning and distribution of internal and external client deliverables 10%

• Vendor Landlord & Property Management Coordination: Acting as primary onsite point of contact for vendors and property management coordinating work orders and repairs monitoring vendor performance and needs supporting contract tracking at the location level. 10%

• Security Access Badge & Onboarding Coordination: Managing badges keys access provisioning and removals coordinating new hire workspace readiness supporting exit workflows and workspace turnover Partnering with HRIT for onboarding needs. 10%

• Front Desk Client Service and Workplace Experience: Serving as onsite point of contact ensuring service levels for internal clients providing reception coverage as required addressing visitor and stakeholder needs. 10%

• Office Supplies & Breakroom Management: Ordering stocking and tracking consumables and supplies ensuring availability standards are met managing vendor ordering portals and invoicing (as applicable) 5%

• Safety Records and Compliance: Supporting safety protocols and drills maintaining documentation and office logs coordinating inspections or compliance related visits ensuring incident reporting processes are followed. 5%

Qualifications

• High school diploma or GED required high school diploma preferred.

• 1 year of relevant experience required 3 to 5 years preferred.

• Proven ability to communicate clearly concisely and proactively with team members and internal stakeholders.

• Ability to collaborate effectively and provide support to peers in a teambased environment.

• Demonstrated initiative in establishing productive relationships with stakeholders directly impacted by services provided.

• Curiosity and willingness to learn how services indirectly impact other stakeholders.

• Ability to model confidentiality professionalism and appropriate workplace decorum.

• Proficiency in utilizing advanced features of Microsoft Word and Outlook independently.

• Working knowledge of basic features in Microsoft Excel Microsoft PowerPoint and other rolerelevant software with minimal guidance.

• Ability to identify and leverage appropriate tools and resources to complete work effectively.

• Demonstrated initiative in advancing technical skills and applying newly acquired knowledge.

• Consistent production of highquality work that is accurate and requires minimal review.

• Proactive approach to seeking feedback and guidance to improve work quality and meet deadlines.

• Consistent delivery of services in a professional manner aligned with Baker Tilly Core Values with strict adherence to confidentiality.

• Understanding of how services support internal customers success demonstrated through proactive and anticipatory support behaviors.

• Ability to prioritize workload identify solutions and access resources with minimal supervision prompting or coaching.

• Understanding and application of best practices and standards of excellence to ensure effective processes and efficient use of resources.

• Willingness to contribute to special projects and initiatives as needed.

• Application of knowledge gained through inquiry coaching mentoring and ongoing performance feedback.

• Ability to share knowledge and best practices with peers to support team success.

• Demonstrated intermediate capability behaviors including recognizing strengths and identifying opportunities for performance growth.

• Ability to work overtime during peak periods as business needs require.

The pay rate range for this job position is $25.00to$41.50. Actual compensation is influenced by a variety of relevant factors including but not limited to applicants skills prior experience qualifications degrees professional certifications work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.

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