Sr. Coordinator, Academic Programs (Oro Valley, AZ)

The College of Veterinary Medicine with the University of Arizona is seeking a Sr. Coordinator Academic Programs. The Sr. Coordinator Academic Programs serves as the primary operational lead for pre-clinical academic scheduling overseeing the design coordination and execution of highly interdependent schedules for Years 1 and 2. This position manages multi-variable scheduling environments involving simulation surgery groups faculty availability facilities exams and academic space utilization requiring advanced sequencing and resource balancing. The role is cross-trained to support Clinical Year scheduling and lottery operations ensuring continuity and operational resilience across the full curriculum. Through data reporting timeline management and event coordination this position supports accreditation compliance and contributes directly to the quality efficiency and delivery of the Colleges educational programs.

Must have a valid drivers license and ability to drive according to the University Fleet Safety Policy

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health dental and vision insurance plans; life insurance and disability programs; paid vacation sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Following generally prescribed procedures and under moderate supervision leads the development coordination and execution of pre-clinical academic schedules for Years 1 and 2 managing multi-variable logistics across students faculty facilities and curriculum requirements including highly interdependent simulation and surgery group scheduling requiring advanced sequencing and resource balancing.
• Ensures compliance with university and AVMA COE accreditation standards.
• Serves as the quality control lead to ensure all academic schedules are accurately displayed in the Learning Management System (Elentra).
• Provides cross-trained support for Clinical Year scheduling and lottery processes including preparation execution site confirmations schedule changes and adjustments ensuring continuity and operational stability.
• Actively supports and monitors clinical site compliance with program standards contributing to the quality integrity and sustainability of clinical education partnerships.
• Collaborates closely with faculty academic staff and leadership to evaluate the Year 1 and Year 2 curriculum; manages the curriculum timeline to ensure all deliverables are met across all departments; prepares and maintains reports on program activities progress and outcomes; and contributes to the Self-Study Report (SSR) and other accreditation documentation while continuously improving and streamlining processes for efficiency and compliance.
• Oversees scheduling and utilization of academic spaces manages exam supports purchasing and procurement for curricular needs and coordinates student-facing academic events throughout the year to ensure smooth delivery of instructional activities.
• Independently troubleshoots issues resolves operational challenges and proactively identifies areas for continuous improvement.
• Develops documents and maintains standard operating procedures (SOPs) for academic program operations ensuring consistency accountability and proper training across processes.

Knowledge Skills and Abilities:

• Advanced proficiency in MS Word Excel PowerPoint.
• Working knowledge of academic policies procedures and business practices preferably in a higher education or academic setting.
• Demonstrated ability to coordinate multiple priorities manage complex processes and meet deadlines in a fast-paced environment.
• Strong organizational skills with a high level of attention to detail and data accuracy.
• Effective oral and written communication skills and the ability to work collaboratively across teams.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelors degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience in higher education or data analysis or equivalent combination of education and work experience.
• Must have a valid drivers license.

• Masters degree
• Over 5 years of relevant work experience in higher education.
• Experience with academic scheduling clinical education coordination or complex program logistics.
• Experience with power queries database management and basic HTML.