Enter a job title or keyword

Sr Administrator PELS Meeting Services (E5638)

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not provided by the employer

Posted: 2 October 2026 (Yesterday)

Application Deadline: 30 December 2026

Vacancies: 1 Vacancy

Job Summary

Education

Bachelors degree or equivalent experience Req

Work Experience

4-7 years experience in conference/event management project coordination nonprofit governance business administration or related fields. Req
experience supporting volunteer boards committees conference portfolios and stakeholder engagement initiatives. Req

Licenses and Certifications

Certified Meeting Planner (CMP) 1 Year Pref

Skills and Requirements

Demonstrated ability to build relationships influence without authority and collaborate across diverse stakeholder groups.
Strong communication organizational project management and problem-solving skills.
Proficiency with Microsoft Office content management systems social media platforms collaboration technologies and web-based tools.
Certified Meeting Professional (CMP) preferred.
Ability to manage multiple priorities independently in a fast-paced global environment.
A highly organized relationship-builder with strong conference and governance experience proven stakeholder management skills and the ability to effectively partner with volunteers leadership teams vendors and internal business partners to deliver high-impact programs and events.

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category II Mobile Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.Job Summary
The Senior Society Administrator Meeting Services supports the Power Electronics Society (PELS) Executive Office by managing conference operations committee administration governance compliance stakeholder engagement communications and society business activities. Serving as the primary staff liaison for major PELS conferences and events this role partners with volunteer leaders organizing committees members vendors and internal IEEE stakeholders to ensure successful program delivery operational excellence and compliance with IEEE policies and procedures.

Key Responsibilities

Conference & Program Management
Serve as the primary staff lead and liaison for all PELS conferences including APEC ECCE and as assigned and may include Technical Committee conferences.
Manage conference application approval budgeting financial planning and MOU development processes.
Support conference steering committees and organizing committees to ensure successful event planning and execution.
Analyze conference budgets and provide recommendations to ensure financial and operational requirements are met.
Committee & Governance Support
Coordinate committee operations meetings agendas materials schedules and governance documentation.
Support Vice Presidents committee leaders and volunteer leadership with policy procedures and governance updates.
Maintain compliance with IEEE policies procedures bylaws and governance standards.
Manage committee rosters communications elections and volunteer engagement activities.
Stakeholder Engagement & Relationship Management
Act as a trusted advisor and primary point of contact for volunteer leaders conference committees technical committees and society leadership.
Build and maintain strong relationships with internal IEEE departments including Finance Legal Compliance Marketing and Operations to support society objectives.
Partner with conference organizers vendors venues and professional conference organizers (PCOs) to coordinate deliverables contracts timelines and event logistics.
Facilitate communication across diverse stakeholder groups ensuring alignment issue resolution and timely decision-making.
Influence and engage in volunteer communities to drive participation accountability and successful program outcomes in a matrixed volunteer-driven environment.
Support member engagement and retention initiatives through targeted communications surveys social media newsletters and promotional campaigns.
Communicate effectively with global audiences including students young professionals academic leaders industry professionals and society members.
Communications & Marketing
Manage website content social media platforms e-newsletters calls for papers and promotional materials.
Develop and execute communication strategies to increase awareness and engagement across PELS programs and initiatives.
Support webinar marketing and outreach activities to promote society programs and events.
Operational Excellence
Manage travel grants expense processing contracts vendor onboarding and service agreements.
Conduct benchmarking reporting data analysis and continuous process improvement initiatives.
Support society reviews strategic initiatives and special projects as assigned by the Executive Director.