Sr. Administrative Assistant

The Executive Administrative Assistant provides high-level administrative support to senior business leaders helping ensure efficient day-to-day operations effective executive communication and seamless coordination across internal and external stakeholders. This role requires exceptional judgment discretion attention to detail and the ability to manage competing priorities in a fast-paced high-pressure environment.

Key Responsibilities

• Manage complex calendars for senior business leaders including prioritizing requests resolving scheduling conflicts and ensuring leaders are prepared for meetings and commitments.

• Coordinate schedule and support meetings including preparing agendas gathering materials confirming attendees managing logistics and documenting follow-up items as needed.

• Host and facilitate Microsoft Teams meetings including setting up meeting links managing participant access supporting presentations and troubleshooting basic meeting needs.

• Book domestic and international travel arrangements including flights hotels ground transportation itineraries and related logistics in alignment with company policies.

• Prepare submit and track expense reports accurately and timely ensuring appropriate documentation receipts coding and approvals.

• Plan and coordinate business events leadership meetings offsites team gatherings and other activities including venue coordination catering communications materials and day-of execution.

• Prepare edit and coordinate PowerPoint presentations and related content for meetings business reviews leadership updates and executive communications.

• Coordinate content from multiple contributors ensuring materials are complete accurate well-organized and delivered on deadline.

• Manage office supply needs including ordering inventory monitoring vendor coordination and ensuring the workspace is appropriately equipped.

• Handle confidential and sensitive information with professionalism discretion and sound judgment.

• Serve as a reliable point of contact for internal partners external stakeholders and other administrative professionals.

• Support special projects and ad hoc requests that improve executive effectiveness team coordination and business operations.

Basic Qualifications
- High school diploma or equivalent
- Typically five or more years of experience in administrative and support staff activities.

Required Qualifications

• Proven experience providing administrative support to senior leaders executives or comparable business leadership roles.

• Expert knowledge of Microsoft 365 products including Microsoft Teams Outlook PowerPoint Word and related collaboration tools.

• Demonstrated ability to manage complex calendars meeting logistics travel arrangements and expense reporting processes.

• Strong proficiency creating formatting editing and coordinating PowerPoint presentations and executive-level materials.

• Experience planning meetings events offsites or other business gatherings with multiple stakeholders and moving parts.

Required Skills and Competencies

• Ability to work effectively in high-pressure situations while maintaining composure professionalism and sound judgment.

• Exceptional written and verbal communication skills with the ability to communicate clearly tactfully and professionally across all levels of the organization.

• Strong attention to detail and commitment to accuracy follow-through and quality execution.

• High degree of discretion and integrity when managing confidential sensitive or business-critical information.

• Excellent organizational and time-management skills with the ability to prioritize competing demands and meet deadlines.

• Proactive problem-solving mindset with the ability to anticipate needs remove obstacles and keep work moving forward.

• Strong interpersonal skills and ability to build trusted working relationships with leaders peers stakeholders and external contacts.

• Flexibility and adaptability in a fast-paced environment with shifting priorities and urgent requests.

Preferred Attributes

• Executive presence and the ability to represent senior leaders professionally in written verbal and in-person interactions.

• Strong business acumen and ability to understand priorities anticipate leader needs and connect work to broader business objectives.

• Comfort working independently with minimal supervision while knowing when to escalate issues or seek guidance.

• Ability to manage multiple leaders stakeholders deadlines and deliverables with consistency and reliability.

• Knowledge and experience with AI apps (e.g. Copilot)