Sr Administrative Assistant

When you join the team at Unum you become part of an organization committed to helping you thrive.

Here we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout lifes moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this we provide:

• Award-winning culture

• Inclusion and diversity as a priority

• Performance Based Incentive Plans

• Competitive benefits package that includes: Health Vision Dental Short & Long-Term Disability

• Generous PTO (including paid time to volunteer!)

• Up to 9.5% 401(k) employer contribution

• Mental health support

• Career advancement opportunities

• Student loan repayment options

• Tuition reimbursement

• Flexible work environments

And thats just the beginning

With 10000 employees helping more than 39 million people worldwide every role at Unum is meaningful and impacts the lives of our customers. Whether youre directly supporting a growing family or developing online tools to help navigate a difficult loss customers are counting on the combined talents of our entire team. Help us help others and join Team Unum today!

Our Investment organization is seeking a Senior Administrative Assistant to support our Chief Investment Officer and VP Sr Managing Director. This individual will provide high-level administrative support by conducting research preparing statistical reports handling information requests proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate train and mentor other administrative staff.

This role requires a 5-day-per-week commitment at our Chattanooga TN campus.

Principal Duties and Responsibilities:

• Proactively manages their managers time travel and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for managers direct reports.
• Act as liaison/represent manager with the Board customers and others.
• Manages internal and external communications from and through the managers office.
• Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences.
• Manage special projects as assigned could include: coordinating projects status updates coordinating communications as well as SharePoint/database management.
• Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department.
• Provides support to manager at performance management compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared.
• Serves as a resource for managers direct reports to ensure resolution of issues and effective efficient use of managers time. This includes screening of phone calls voicemail correspondence and other materials and requests directed to the managers attention.
• Performs other duties as assigned.

Job Specifications

• High school diploma or Associates/Bachelors degree
• 6 years of administrative assistant experience
• Demonstrates in-depth PC skills (Word Excel Power Point and Outlook) and an overall aptitude for technology and internet research skills
• Excellent written/verbal communication skills and ability to clearly articulate information
• Ability to develop strong partnerships with all levels of internal management and staff as well as outside customers and vendors
• Strong customer service skills that exhibit the highest ethical standards at all times
• Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail
• High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
• Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations
• Demonstrate strong judgment problem solving and decision-making skills with the ability to juggle multiple and shifting priorities
• Demonstrated project management abilities

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Unum and Colonial Life are part of Unum Group a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga TN with international offices in Ireland Poland and the UK Unum also has significant operations in Portland ME and Baton Rouge LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia SC with over 40 field offices nationwide.

Unum is an equal opportunity employer considering all qualified applicants and employees for hiring placement and advancement without regard to a persons race color religion national origin age genetic information military status gender sexual orientation gender identity or expression disability or protected veteran status.

The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description actual pay will be based on skill geographical location and experience.

Additionally Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health vision dental) insurance benefits (short & long-term disability) performance-based incentive plans paid time off and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.

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