Special Events Coordinator

Facilities Management (AFM) is responsible for managing the East and West building and the Sculpture Garden of the National Gallery of Art (the Gallery) on the National Mall. These facilities are considered national historic landmarks. Facilities Management (AFM) is responsible for managing these buildings and the land on which they sit. This Facilities Services (AFM-FS) position coordinates events held on and near Gallery property.

Duties for this position include.

• Working a highly varied schedule involving early mornings late nights and occasional long days. Developing estimates of manpower required to set-up and break down special events distinguishing between regular hours and overtime. During lull periods organizes and leads teams to clean up mechanical equipment rooms and storage areas. Helping in the setup and breakdown of tables chairs and movable partitions.
• Working closely with the Special Events Office (DD-SE) and all other departments to ensure that the Gallery is properly arranged for special events. Participating in special events by dressing for the occasion in formal attire or business wear and is present to help resolve any problems that arise. Conducting special event walkthrough inspections to ensure efficient conduct of the event.
• Overseeing the Gallerys campus-wide events calendar ensuring strategic alignment of scheduled activities and timely submission of event requests while maintaining flexibility to accommodate high-priority last-minute additions.
• Serving as the primary liaison and strategic communication point between AFM-FS and DD-SE leadership and external stakeholders to ensure accurate information flow alignment of expectations and successful execution of high-visibility events.
• Serving as a contracting officers representative (COR). Providing oversight of contractors contract performance and approval of progress payments. Reviewing and providing recommendations for contractor schedules and problems that have arisen.

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males born aftermust be registered for Selective Service
• See Other Information section regarding Selective Service requirements.
• Suitable for Federal employment determined by a background investigation
• May be required to successfully complete a probationary period

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements see Qualification Standards Handbook forGeneral Schedule Positionsviewable onOPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.

Specialized Experience Statement: Candidates must possess at least one year of specialized experience equivalent in responsibility to the GS-12 level in the Federal service or private sector:experience in overseeing the planning organizing staffing directing and management of special event activities; experience preparing lists of staff assignments and monitoring the activities of full-time equivalent and contract workforce; and experience coordinating with outside contractors by providing detailed advance information.

OPM Qualifications Standard:

Individual Occupational Requirements: Miscellaneous Administration and Program Series 0301

Associated Group standard: Group Coverage Qualification Standard for Administrative and Management Positions

Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300 Subpart F. One year at the GS-12 level is required to meet the time-in-grade requirements for the GS-13 level.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.