Snr Administrative Assistant

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature with minimum supervision. Reports to a very high-level principal who directs several different major functions. Requires superior organizational skills with ability to work independently and exercise a high level of tact and integrity due to the great frequency of senior-level internal and external contacts and regular exposure to confidential data. Full knowledge of department company organization operations and procedures are essential to performing satisfactorily in this position.

• Performs administrative assistance to middle or upper-level management positions
• Manage complex calendars and cross-time-zone coordination
• Maintain strict confidentiality and professionalism while building strong collaborative relationships across the administrative support network
• Schedules meetings rooms training and coordinates travel arrangements as requested
• Support in preparation of professional presentations reports agendas and materials; support ad hoc research and other team needs as required
• Obtains and assembles information for use by the department
• Maintains records and organizes archive systems
• Monitors office supplies equipment and other materials
• Leverage AI tools (Copilot generative AI etc.) and Microsoft 365 automation to streamline workflows improve output quality and speed and reduce administrative burden
• Business contacts include persons at all levels within the organization
• Understands the principals job and method of operation
• Knowledgeable of department and company organization operations and procedures

High School Diploma or equivalent; Bachelors Degree preferred

• 5 years administrative experience or executive support experience
• Strong foundational experience high energy preferred over extensive tenure.

• Advanced Microsoft 365 skills (Outlook Teams PowerPoint Excel Word) and demonstrated use of AI tools to drive productivity and quality.
• SAP or similar ERP experience for administrative transactions strongly preferred
• Excellent communication skills and ability to interact professionally at all levels; self-motivated with strong ownership and problem-solving ability.
• Experience managing and coordinating projects
• Discretion and confidentiality
• Proven strength in calendar/travel management event coordination multitasking and delivering consistent detail-oriented results with minimal supervision.