Site Ops Coordinator

Formal Job Description:

The Site Operations Coordinator is a key member of the site leadership support team responsible for driving effective internal communication supporting site-wide engagement initiatives and coordinating operational support and procurement processes. This role partners closely with the Site Leader Operations leadership and People eXperience and Technology (PXT) teams to enhance the overall associate experience through inclusive communication engagement and seamless execution of daily site functions.

The Site Operations Coordinator plays a critical role in building a positive associate experience. This highly cross-functional position ensures clear accessible and inclusive communication across various platforms ensures that all associate-facing spaces are functional well-stocked safe and aligned with operational standards and coordinates procurement processes. The ideal candidate will possess excellent organizational abilities strong procurement acumen and a passion for delivering a consistent inclusive and high-quality associate experience.

Key job responsibilities
Communication

Creative Communication Management:
Coordinate site communications using platforms like InSTALLments Acid Feeds InSites emails table toppers and more.
Design engaging content including photo collages videos and visual updates for communication boards.
Drive consistency and accessibility in communication across all departments and mediums including multilingual translations and ASL support.
Provide real-time interpretation for meetings and events.
Ensure all MAVIS/Say Hi and multi-language messaging is accurate and accessible.
Engage@ Mechanism & Meeting Support:
Monitor and promote leadership utilization of Voices in Action (VIA) MyVoice Connections and GEMBA boards.
Participate in site meetings (e.g. GEMBAs Business Review (DBR) Daily Deep Dives) to capture and follow up on action items.
Administrative Communication Tasks:
Assist with mail distribution alias email management and maintain organized office and conference room spaces.
Manage ASANA tasks TEAM/LDAP/ANT access and updates to SET boards especially during Peak events.

Engagement

Site Engagement Activities:
Support execution of all site-wide engagement events in collaboration with operations POCs and leadership.
Support the creation and communication of the monthly engagement calendar across platforms.
Order supplies manage logistics and liaise with vendors for events and site needs.
Take and post event photos create photo collages and maintain content in event trackers and social media.
Associate Experience & Recognition:
Conduct ad hoc associate engagement and 1:1 check-ins.
Coordinate efforts for:
oHoliday meal coordination
oT-shirt and swag distribution
oAppreciation letters
oBirthday Roundtables
oManager and Associate of the Month programs
New Hire Onboarding Support:
Support new hire onboarding AtoZ app setup and Behind the Smile compliance.
Offer translation and language support during orientation and throughout associate interactions.
AtoZ Champion Responsibilities:
Offer daily real-time AtoZ support for associates including:
oTime-off submissions
oPortal navigation
oPreference setup (SMS/email)
oA to Z Station and signage maintenance
High-Volume Event (HVE) Coordination:
Support execution of Peak/Prime engagement strategies.
Decorate the site coordinate with ops for SET conversations and opt-out processes and ensure SET communications are current.
Engage@ Compliance & Mechanism Management:
Ensure regular updates to Voices in Action MyVoice Connections and GEMBA boards.
Support floor engagement efforts including Start-up meeting activities supply management and note-taking.
Conduct regular Strive Audits and Site Experience Walks with consistent action follow-up.

Procurement

Procurement Operations & Vendor Management:
Act as the Coupa SME for the site; assist ops and support teams with all procurement processes.
Maintain visibility into order tracking vendor coordination and receipt confirmations.
Demonstrate frugality and spend optimization communicating with other sites for idle asset/resource-sharing opportunities.
Engagement-Related Procurement:
Manage procurement of food supplies swag and gifts for events and recognition programs.
Oversee breakroom services conduct weekly food service audits and support vendor escalations.
Ensure adequate office/kitchenette inventory and cleanliness per 5S standards.

The list of key job responsibilities is not all-inclusive and may be adjusted to meet business demands at specific sites.


- 1 years of Microsoft Office products and applications experience
- High school or equivalent
- Work a flexible schedule/shift/work area including weekends nights and/or holidays
- Can lift up to 49 pounds stand/walk during shifts lasting up to 12 hours and be able to frequently push pull squat bend and reach
- Work 40 hours/week and overtime as required

- Experience handling confidential information and maintaining professionalism in dealing with senior executives or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees supervisors and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees supervisors and staff to ensure exceptional customer service; and follow all federal state and local laws and Company policies. Criminal history may have a direct adverse and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above as well as the abilities to adhere to company policies exercise sound judgment effectively manage stress and work safely and respectfully with others exhibit trustworthiness and professionalism and safeguard business operations and the Companys reputation. Pursuant to the Los Angeles County Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.

The starting pay for this position is listed below including the base pay rate plus the highest available shift differential which applies depending on the shift you select. As a total compensation company additional earnings may include shift differentials and overtime pay. Final pay will be based on factors including shift selection and location. Starting Day 1 of employment Amazon offers EAP Mental Health Support Medical Advice Line 401(k) matching. Learn more about our benefits at CA Santa Clarita - 24.25 - 25.75 USD hourly