Site Administrative Assistant

• High School Diploma/GED.

• At least 2 years of experience in a related field.

• Experience utilizing and navigating databases and tracking tools.

• Proficient in Microsoft Office Suite.

• Excellent communication and interpersonal skills active listening feedback and non-verbal skills.

• Ability to prioritize and multitask applying a strong focus and attention to detail.

• Self-starter with a strong teamwork mindset.

Preferred Qualifications:

• Associates Degree or higher.

• HR or payroll experience.

• Experience with UKG and/or SAP.

• Manufacturing environment experience.

About Wood Products
Weve been delivering quality building products and solutions to our customers for more than 100 years. From builders and dealers to specifiers and homeowners we offer exceptional product performance and unparalleled support. For more than a century weve been building our reputation as a leader in sustainable wood products.

About Weyerhaeuser
We sustainably manage forests and manufacture products that make the world a better place. Were serious about safety driven to achieve excellence and proud of what we do. With multiple business lines in locations across North America we offer a range of exciting career opportunities for smart talented people who are passionate about making a difference.
We know you have a choice in your career. We want you to choose us.

Compensation: This role is eligible for our annual merit-increase program and we are targeting an hourly range of $24.00 to $36.00 based on your level of skills qualifications and experience. You will also be eligible for our Annual Incentive Program which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target.

Benefits: When you join our team you and your dependents will be offered coverage under our comprehensive employee benefits plan which includes medical dental vision short and long-term disability and life insurance. We offer a pre-tax Health Savings Account option which includes a company contribution. Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs. We also support personal volunteerism sponsor a host of diversity networks promote mentoring and provide training and development opportunities to help you chart your path to a fulfilling career.

Retirement: Employees are able to enroll in our companys 401k plan which includes a paid company match in addition to our annual contribution equal to 5% of your base salary.

Paid Time Off or Vacation: We provide eligible employees who are scheduled to work 25 hours or more per week with 3 weeks of paid vacation to use during your first year of addition after being employed for six months eligible employees begin to accrue vacation for future use. We also recognize eleven paid holidays per year providing a total of 88 holiday hours.

Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values and we strive to maintain a culture where all our people feel a sense of belonging opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join stay and thrive with our team.

YOU ARE an influencer critical thinker and collaborator to your stakeholders. You are passionate about safety developing people and your background in wood sciences wood products manufacturing etc. is a powerful combination. You understand the importance of maximizing operational excellence while continuing to maintain our companys reputation.
WE AREa safety first safety always-focused team with a culture that fosters inclusion and empowers everyone to have a voice. We understand the goals and have the knowledge skills and training to effectively perform our jobs. Success is the responsibility of the collective team and our Core Values and People Principles guide our business decisions and how we operate every day.

Weyerhaeuser is seeking a Site Administrator for the Monticello Engineered Wood Products manufacturing facility located in Monticello AR. The Site Administrator is responsible for maintaining employee records updating databases facilitating recruiting efforts and handling day-to-day administrative tasks related to Human Resources and the Leadership Team. This is a salary non-exempt role that reports to the Mill Manager.

Key Functions:

• Organize and maintain personnel medical training and interview records in accordance with company retention standards and confidentiality requirements.

• Prepare HR documents and tracking materials including interview materials onboarding packets and new hire status spreadsheets.

• Coordinate site/ crew/visitor event meal arrangements including ordering and picking up food and vendor coordination.

• Coordinate hourly hiring activities including scheduling interviews preparing interview materials coordinating interview teams tracking candidate status and supporting offer processes.

• Schedule pre-employment drug screens and physicals.

• Coordinate new hire onboarding including assigning security badges allocating assets and supporting required onboarding logistics.

• Process invoices for pre-employment physicals and drug screening for payment.

• Maintain professionalism and discretion when handling sensitive employee and business information.

• Provide administrative support to the Leadership Team including scheduling meetings prioritizing appointments preparing materials and coordinating with internal and external stakeholders.

• Create presentations reports memos site notifications and other business communications as needed.

• Prepare meeting agendas and materials coordinate media needs record meeting minutes and support related follow-up as requested.

• Prepare and post site communications related to employee engagement innovation safety and other business updates.

• Manage office supplies equipment associate locker assignments PPE reimbursement processes and incoming and outgoing mail.

• Prepare for career fairs by printing recruiting materials and gathering company merchandise.

• Perform payroll audits provide payroll-related administrative support and submit check calculation forms when payroll issues occur.

• Support site crew visitor and employee engagement activities including event coordination vendor coordination ordering pickup and coordination with internal stakeholders.

• Support ad- hoc requests related to mill startup and site administrative needs.

• Perform other duties as assigned.