Shipping & Mailing Coordinator

Department

Facilities Planning and Managementiscommitted to promoting respect and civility in the workplace. Our staff serves as role models by practicing exemplary behaviors when working with customers fellow faculty and staff members students and visitors. The mission of the department is to provide a safe sustainable and accessible physical environment that supports learning research working living and recreation. The organization supports the academic and strategicobjectivesof the University of Wisconsin-Milwaukee with commitment and pride in everything they do.

Job Duties

Coordinates and executes shipping and mail services for a unit including inventory management and distribution mail and package receipt and delivery and shipping and/or delivery of packages for the UW-Milwaukee campus with an emphasis on superb customer service.

20% -Oversees incoming and outgoing shipments. Responsible for (package/mail) inventory management and distribution mail and package receipt and delivery and shipping and/or delivery of packages and freight.
Utilizes standard machinery and equipment to load unload and transport freight and materials

• Sort deliver pick-up regular and intercampus mail.
• Pick up USPS mail and supplies at the Central US Post Office
  

20% - Maintains records and manifests regarding incoming packages location and date of delivery

• Use handheld scanner to produce barcoded delivery confirmations

• Use MS Excel to enter data for barcoding program

• Prepare mail permits present for inspection and complete.

20%- Determines policies and procedures related to mail and package receipt and delivery

• Use meter machines to process outgoing campus mail

• Referencepostage chartsto record proper postage for departmentalchargebacks.

20% - Compares identifying information and counts weighs or measures items outgoing or incoming shipments to verify information against bills of lading invoices packing slips address labels and other records

• Process packages withComputerized shipping software for all couriers
• Prepare customs forms for international packages
• Use mailing lists to process multi-packagepostage
• Run reports from shipping software for monthly billing

15%-Troubleshoots shipping issues and customer complaints

• Process notificationsandassistin customer communicationsfor delivery and pick ups

• Investigate and troubleshoot lost ormisdirectedmail items.

• Check group email to help customers find packages andanswer questions

5% -Other DutiesasAssigned

• Training and guiding student workers
• Support Stores and Work Order Center to meet operational needs

$17.00 - $20.00 per hour(Salary will be determined by finalists knowledge skills and experience)

• Evidence of ability to liftand move objectsup to 40lbs.

• Willingness tooperate(or learn tooperate) a box truck

• Mustpossessa valid Wisconsin Driver license (or other such valid operators permit recognized by the Wisconsin Department of Transportation) and be able to meet or exceed theminimumrequirements for driving on state business as detailed here: to workoutside inextreme weather conditions

• Experience in a customer service position

• Experienceusing handtrucks electric palletjacksor similar equipment

Interested applicants are required to apply online and provide a resume addressing your professional level work experience as it relates to all required and preferred qualifications.

In instances where the Search and Screen Committee is unable to ascertain from the candidates application materials whether they meet any of the qualifications they will be evaluated as not meeting such qualifications. Additional documents submitted aside from a resumewill not be reviewed.

Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

Finance & Administrative Affairs is required to conduct Post-Offer Pre-Employment screenings on the selected candidate for this role. Employment is contingent upon successfully passing the screening.

The selected candidate must complete a Vehicle Use Agreement application which allows a review of driver records to compare the candidates driving record to the University Driver Authorization Standards (Risk Management Safety & Assurances). Employment is contingent upon successfully meeting these requirements.

This position is not eligible for hybrid work and requires 100% onsite work.

This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire. Selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Questions can be sent to Tanner Neahous ()

Reasonable Accommodations
Pursuant to university policy UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBCand Reference Check Policy
Employment will require a criminal background the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.

Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.