Service Coordinator I

For more than 65 years weve turned big ideas into solutions that help protect homes strengthen businesses and build a more resilient efficient sustainable energy future.

Ready to Power a Smarter World with us

The Service Coordinator I is responsible for supporting the daily operations of the Service Department by managing administrative and scheduling functions. This includes creating and maintaining service jobs in the companys business systems answering and routing incoming service calls and assisting with technician scheduling to ensure efficient job coordination. The role also involves maintaining organized electronic records facilitating communication between team members and providing general administrative support as needed. The Service Coordinator I reports directly to the Branch Manager.

Responsibilities:

• Serve as the primary point-of-contact for customers triaging incoming service requests and ensuring prompt resolution.

• Create and manage service jobs in the system while coordinating technician schedules to optimize efficiency.

• Proactively schedule preventative maintenance and repair services confirming details with customers.

• Utilize customer portals to oversee and update all open work orders ensuring accuracy and timeliness.

• Track and oversee job progress from initiation through completion escalating issues as needed to meet deadlines.

• Participate in department meetings with the service operations team to align priorities and resolve challenges.

• Provide cross-functional support to other Service Department roles as needed to maintain operational continuity.

• Participate in a rotating on-call team to respond to emergency service requests as required by location.

Minimum Qualifications:

• High School Diploma or G.E.D.

• One to three years of administrative experience in a service-related business.

• One to three years of scheduling field technicians and/or customer service.

Knowledge Skills and Abilities:

• Computer literacy is required including a working knowledge of Microsoft Office applications (i.e. Outlook Word Excel).

• General knowledge of service parts and the service industry including but not limited to basic mechanical and technical aptitude.

• Incorporate time management skills by prioritizing work assignments.

• Proven interpersonal skills with both internal and external customers including being a team player to create synergy within the office and company.

• Must be able to handle high-pressure situations.

• Must have basic math skills for computing percentages multipliers sales tax and totals on parts orders.

Preferred Job Qualifications:

• Associate or bachelors degree in related field.

• 4 years of administrative experience in a service-related business.

• 4 years of scheduling field technicians and/or customer service.

Physical Demands: While performing the duties of this job the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop bend or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting close vision and the ability to adjust focus.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation national origin disability status protected veteran status or any other characteristic protected by law.