Senior Property Transfer Clerk

The Assessors Office has the responsibility to locate all taxable property in the County and to identify ownership establish value and apply all legal exemptions to the property. We are committed to establishing fair and accurate assessed property values and to providing excellent customer service to property owners and the public at large.

The Senior Property Transfer Clerkposition for the Assessor Clerk-Recorder supports the Change of Ownership division by serving as the lead worker for staff responsible for reviewing and processing property ownership documents within the Assessors Office. Working under general supervision the incumbent provides training assigns and reviews the work of clerical staff and ensures accurate and timely property transfer determinations. This position is responsible for performing the more complex and technical property transfer analyses interpreting recorded documents and resolving ownership discrepancies. Additional duties include coordinating workflow with other sections developing and recommending procedures composing correspondence requiring interpretation of property records and assisting the public title companies and legal representatives with inquiries related to property ownership assessment records and mapping systems. This classification is distinguished by its lead responsibilities and the higher level of complexity involved in property transfer determinations.

The ideal candidate brings proven skills in accurate and efficient customer service excellent written and verbal communication skills and the ability to effectivelyhandlecompetingprioritieswhileensuringtheconstituentremains the top priority. Success in this role requires a customer-first mindset reliability and the ability to perform clerical tasks with consistency and professionalism.

1. Contacts title companies taxpayers and attorneys regarding title errors or missing data and reviews and processes information received from them; composes correspondence relating to deeds and assessment records.
2. Answers requests for information by independently composing correspondence which may require some interpretation of complex property ownership documents and assessment records.
3. Assists the public by answering questions relating to title of property standard assessment maps and parcel map systems.
4. Personally makes and assists in the more difficult and complex transfers of property by analyzing recorded ownership documents.
5. Trains assigns and reviews work of subordinate clerical staff processing and reviewing assessment records.
6. Writes procedures and confers with superiors regarding development and implementation of new procedures.
7. Reviews and makes recommendations regarding individual work performance of assigned staff; recommends disciplinary action.

• Legal terminology pertaining to property transfers
• Property description and mapping

• Plan organize coordinate supervise and review the work of subordinate staff
• Read and understand difficult and complex types of property descriptions and legal documents for processing property transfers
• Perform mathematical computations (i.e. subtraction addition division multiplication fractions percentages)
• Perform difficult clerical work involving independent judgment
• Organize facts and information in order to draw logical conclusions
• Establish and maintain cooperative relationships with those contacted in the course of work.

Any combination of training education and/or experience which provides for the knowledge skills and abilities required to perform the duties listed above is qualifying. An example of a way these requirements might be acquired is:

Experience:
Two years of experience in a classification comparable to Property Transfer Clerk in Monterey County.

As a condition of employment the following requirements apply:

1. Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority.
2. Be available to work a flexible schedule including evenings weekends holidays and during times of disaster and/or emergency; travel out of County to attend meetings.
3. Prospective employees for the Assessor-County Clerk/Recorder will be required to submit to a background review which may include a review of information concerning present and/or prior employment driving record and record of criminal conviction.

• A completed County of Monterey Employment Application
• Responses to the Supplemental Questions.