Senior Manager, Litigation Docketing

Job Description

At Norton Rose Fulbright people thrive because of a shared commitment to quality unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces two companies that specialize in assessing organizational culture. Teams collaborate across regions value new ideas and deliver meaningful client solutions supported by a culture that embraces ambition development and shared success. With more than 3000 lawyers and 3000 business services professionals working together across 50 offices worldwide this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Why Join Norton Rose Fulbright

Norton Rose Fulbright is investing in the future of litigation support. This role offers the opportunity to lead a critical function that directly supports the firms litigation practice influences operational strategy and helps drive innovation in service delivery technology and risk management.

About the role

The Senior Manager Litigation Docketing is responsible for the strategic and operational leadership of the firms US litigation docketing function. This individual will oversee a centralized team establish operational and quality standards optimize processes and technology and ensure the delivery of accurate consistent and efficient docketing services across jurisdictions and offices.

This position may be located in any US office and offers a flexible hybrid work arrangement with occasional in-office attendance and work outside regular business hours as business needs require.

Responsibilities include but are not limited to:

• Lead the day-to-day operations of the firms US litigation docketing function ensuring consistent accurate and timely service delivery across jurisdictions.
• Establish and continuously enhance docketing procedures workflows training resources and best practices to support scalable operations.
• Monitor court rule and procedural changes and ensure department processes protocols and systems remain current.
• Assess staffing workflows service levels and operational needs recommending improvements that strengthen efficiency consistency and business continuity.
• Partner with legal support leadership to align docketing operations with the firms broader litigation support strategy.

• Lead mentor and develop a team of docketing professionals fostering a collaborative accountable and service-oriented culture.
• Establish performance expectations provide coaching and feedback and support professional development and career growth.
• Oversee workload management scheduling coverage and cross-training to ensure business continuity and consistent service levels.
• Support recruitment onboarding succession planning and workforce planning for the docketing function.

• Establish and maintain quality control procedures service standards and governance practices to support the accuracy and integrity of docketing data.
• Serve as an escalation point for complex deadline calculations procedural issues court notices and docketing inquiries.
• Investigate docketing discrepancies identify root causes and implement corrective actions to mitigate operational and legal risk.
• Promote consistency and standardization across offices jurisdictions and docketing practices.

• Oversee administration and optimization of the firms litigation docketing and calendaring platforms.
• Partner with IT vendors lawyers and business services stakeholders on system upgrades enhancements testing rule updates and reporting capabilities.
• Monitor system performance and data integrity identifying opportunities to improve efficiency accuracy and user adoption.
• Support change management through training communication and ongoing system improvements.

• Serve as a trusted resource to lawyers and legal professionals on court rules filing requirements litigation calendaring procedures and complex docketing inquiries.
• Collaborate with lawyers legal support teams and business services leadership to align docketing operations with litigation practice needs and firm objectives.
• Build strong stakeholder relationships that promote consistency service excellence and confidence in the docketing function.

Other duties

Please note this job description does not cover or contain all activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Qualifications:

• Bachelors degree with 5-7 years of litigation docketing calendaring or case management experience in a law firm or similar legal environment and experience leading docketing legal operations or related professional staff.
• In lieu of a bachelors degree 10 years of relevant experience in litigation docketing legal operations or a related legal environment and 3 years of experience leading docketing legal operations or related professional staff.
• Experience supporting litigation practices across multiple jurisdictions and offices; centralized docketing experience preferred.
• Knowledge of federal state appellate and administrative court rules procedures and filing requirements.
• Strong expertise with litigation docketing and calendaring software such as Milana.
• Experience upgrading or optimizing litigation docketing and calendaring software platforms.
• Advanced ability to interpret court rules and perform complex deadline calculations.
• Demonstrated leadership skills with the ability to develop teams manage priorities and drive operational excellence.
• Strong analytical organizational and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills with the ability to effectively partner with lawyers legal support professionals and business services leaders.
• Proficiency with Microsoft Office and legal technology platforms.
• Ability to exercise sound judgment discretion and confidentiality when handling sensitive client and firm information.

Employees are entitled to compensation commensurate with skill and experience. The full-time base annual salary for this position is expected to range between $150000 and $200000 depending on the specific market and individual experience. This range represents the firms good faith and reasonable estimate of the range of possible compensation at the time of opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you your health and your family. Benefit packages include access to three medical insurance plans dental insurance vision insurance life insurance and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys. Employees may also access commuter benefits where applicable and student loan assistance refinancing options.

In addition to the Firms health and welfare benefits above we offer a competitive paid time off plan which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generouspaid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees may also access child care support through a back-up care program. Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application please contact . Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verifyis a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

Norton Rose Fulbright US LLP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the firm or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c).