Senior HR & Onboarding Coordinator (Temporary)

At the core of Epics success are talented passionate people. Epic prides itself on creating a collaborative welcoming and creative environment. Whether its building award-winning games or crafting engine technology that enables others to make visually stunning interactive experiences were always innovating.

Being Epic means being a part of a team that continually strives to do right by our community and users. Were constantly innovating to raise the bar of engine and game development.

Our People teams which include our pillars of HR People Strategy Rewards Talent Acquisition and Employee Engagement & DEI help grow and develop our talented organization. We find hire and support the passionate people who will shape and build our company. We believe people do their best work when theyre happy and challenged so we work to make Epic a place where we continually strive to do right by our community and customers.

Epic Games is searching for a Senior HR & Onboarding Coordinator to join the HR Operations team. Youll have dual responsibilities across the HR and Onboarding team to help us deliver a first class employee experience for our versatile businesses.

• HR partnership & employee lifecycle support: partner closely with assigned HR Partners to provide first-class support for both your HR Partner and the assigned business; supporting teams through employee lifecycle events and topics such as onboarding departures performance management employee relations and leads coaching
• Pre-onboarding & compliance: support candidates post-offer across new hires contract conversions interns acquisitions and executives - partnering with IT Recruiting Payroll Facilities Immigration Relocation Legal and Benefits to resolve issues. Initiate and monitor background checks through completion manage Form I-9 compliance for U.S. hires and equivalent right-to-work verification in other regions and ensure all Workday onboarding items are complete before each new hires start date
• Onboarding & Day 1 experience: manage Enboarder workflows end-to-end - communications task/form completion lead follow-up and the vendor relationship. Monitor and respond to inquiries in the HR onboarding inbox and Slack channels. Schedule and facilitate new hire orientation (Americas with EMEA support as needed) coordinate Day 1 location logistics and ensure new hires are logged in and accounted for
• Systems data & reporting: ensure accurate hiring data across Epic systems; complete Workday Hire Events; build and maintain Greenhouse and Airtable tracking for offers pre-boarding tasks and hire changes; and audit employment documents in Workday
• HR operations: complete administrative work within the global HR Coordinator team including employee queries HR Inbox and necessary Workday updates
• Policies projects & process improvement: provide guidance across our policies and procedures and help take these processes to the next level with your ideas; support defined People projects in partnership with our CoEs; and act as SME on cross-functional initiatives such as the Workday migration executive onboarding and onsite onboarding identifying gaps and building improvements
• Al-enabled ways of working: use Al tools and automation to streamline HR and onboarding workflows surface insights and data issues faster and improve accuracy and efficiency across your work

• Solid prior experience in HR administration and or onboarding in a global environment
• Able to deliver results in a complex and fast paced global organization
• Good eye for detail and strong coordination and project management skills
• Expertise in navigating within ambiguous high-volume situations when needed
• Excellent communication and interpersonal skills working in a virtual cross-functional environment
• Comfort using Al tools and automation to streamline processes reduce manual work and improve data accuracy
• Ability to look for solutions and independently drive initiatives and process improvements as needed
• Strong networking skills and ambition to grow
• Strong IT and HRIS skills (Workday Greenhouse Enboarder Airtable and related systems)

Epic Games is a leading interactive entertainment company. For over 30 years weve been making award-winning games and engine technology that empowers others to make visually stunning games and 3D content that bring environments to life like never before. Epics award-winning Unreal Engine technology not only provides game developers the ability to build high-fidelity interactive experiences for PC console mobile and VR it is also a tool being embraced by content creators across a variety of industries such as media and entertainment automotive and architectural design. As we continue to build our Engine technology and develop remarkable games we strive to build teams of world-class talent.

Epic Games deeply values diverse teams and an inclusive work culture and we are proud to be an Equal Opportunity employer. Learn more about our Equal Employment Opportunity (EEO) Policy here.

Note to Recruitment Agencies: Epic does not accept any unsolicited resumes or approaches from any unauthorized third party (including recruitment or placement agencies) (i.e. a third party with whom we do not have a negotiated and validly executed agreement). We will not pay any fees to any unauthorized third party. Further details on these matters can be found here.