Senior Executive Assistant

About Kaseya

Kaseya is the leading provider of AI-powered IT management and cybersecurity software serving Managed Service Providers (MSPs) and internal IT organizations worldwide. Our comprehensive platform helps organizations efficiently manage secure and automate their IT environments driving operational efficiency and long-term business success.

Backed by Insight Partners a leading global software investor Kaseya has experienced sustained double-digit growth and continues to expand its global footprint. Today Kaseya supports customers in more than 20 countries and manages over 15 million endpoints worldwide.

Founded in 2000 Kaseya was built by builders - and were still building. We look for people who create rather than wait who see a hard problem and lean in and who treat challenges as raw material. At Kaseya everyone plays a role in shaping the future of IT: whether youre in engineering product sales marketing customer support or operations your work helps protect defend and optimize IT environments across the globe.

Were building teams that grow perform and make an impact. If youre driven by the itch to make things better - a product a process a career - youll fit right in.

At Kaseya we dont just raise the bar. We build it.

Position Summary

Kaseya is seeking a highly experienced proactive and business-minded Senior Executive Assistant to serve as a trusted partner to a senior executive. This individual will operate with a high degree of independence discretion and judgment helping the executive maximize their time focus and impact across a fast-paced high-growth organization.

This is more than a traditional administrative role. The ideal candidate acts as an extension of the executiveanticipating needs understanding priorities proactively managing competing demands and ensuring the executive is prepared for the meetings decisions and commitments that matter most. They are highly organized commercially minded and comfortable operating with limited direction in an environment where priorities can change quickly.

The Senior Executive Assistant will work closely with senior leadership and key internal and external stakeholders and may support interactions with Kaseyas leadership team Board members investors and other high-profile stakeholders. Experience in a private equity-backed organization and/or supporting executives who interact regularly with a Board of Directors is highly valued.

Experience managing or leading a team of Executive Assistants is a significant plus. The successful candidate may also play a broader role in helping establish best practices improve coordination and create consistency across the Executive Assistant function.

Key Responsibilities

• Serve as a trusted partner and extension of the executive proactively managing priorities time information and relationships.
• Manage a complex and highly dynamic executive calendar ensuring the executives time is aligned to the organizations most important priorities and highest-value activities.
• Anticipate the executives needs and proactively address scheduling conflicts information gaps preparation requirements and follow-up items before they become issues.
• Act as a strategic gatekeeper and professional liaison between the executive and internal and external stakeholders exercising sound judgment regarding priorities access and communication.
• Prepare the executive for critical meetings by coordinating agendas pre-reads presentations briefing materials talking points and other relevant information.
• Coordinate executive-level meetings leadership meetings Board meetings investor engagements and other high-priority business activities.
• Partner closely with the executives leadership team to ensure priorities decisions and commitments are clearly communicated and appropriately followed through.
• Track key decisions action items and commitments and proactively follow up with stakeholders to drive accountability and completion.
• Coordinate complex domestic and international travel including detailed itineraries logistics changes and last-minute adjustments.
• Draft edit and coordinate executive communications presentations and other materials with a high level of professionalism and attention to detail.
• Handle highly confidential sensitive and business-critical information with exceptional discretion and judgment.
• Build strong working relationships across the organization and effectively navigate a broad range of senior stakeholders.
• Support special projects and strategic initiatives by coordinating stakeholders managing timelines organizing information and driving execution.
• Identify opportunities to improve executive effectiveness team communication and operating rhythms.
• Help establish and maintain consistent standards processes and best practices across the Executive Assistant function.
• Where applicable provide guidance mentorship and coordination to other Executive Assistants and help ensure the broader EA team is well-informed aligned and operating effectively.
• Represent the executive with professionalism responsiveness and a high degree of judgment in every interaction.

Required Qualifications

• 812 years of progressive experience as an Executive Assistant Executive Business Partner or similar executive support role with significant experience supporting senior executives.
• Demonstrated experience supporting VP C-suite or other highly senior leaders in complex fast-paced organizations.
• Proven ability to function as a true executive partnernot simply react to requests but anticipate needs understand context prioritize effectively and proactively drive outcomes.
• Exceptional ability to manage complex and constantly changing calendars competing priorities multiple stakeholders and high-volume demands with accuracy and composure.
• Strong executive judgment including the ability to determine what requires immediate attention what can wait and when to escalate.
• Excellent written and verbal communication skills with the ability to interact confidently and professionally with executives Board members investors employees and external stakeholders.
• Demonstrated ability to manage highly confidential and sensitive information with exceptional discretion.
• Strong business acumen and the ability to quickly understand an executives priorities organizational dynamics and broader business objectives.
• Exceptional attention to detail while maintaining a strong understanding of the bigger picture.
• Ability to operate independently take ownership and make sound decisions without constant direction.
• Proven ability to remain calm flexible and highly effective in a fast-paced environment where priorities can shift quickly.
• Proficiency with Microsoft Office Zoom and other executive productivity and collaboration tools.

Preferred Qualifications

• Experience supporting a C-suite executive or senior executive in a complex global organization.
• Experience working within a private equity-backed organization or other investor-driven environment.
• Experience supporting executives with Board of Directors or Board committee responsibilities.
• Experience coordinating Board meetings Board materials investor meetings or other executive-level governance activities.
• Experience managing mentoring or leading a team of Executive Assistants; experience overseeing an EA pool or broader executive support function is a significant plus.
• Experience in a high-growth technology SaaS or similarly fast-paced organization.
• Experience supporting executives through periods of significant organizational growth transformation or change.
• Strong understanding of executive prioritization organizational dynamics and cross-functional business operations.
• Experience developing or improving processes operating rhythms and best practices for an Executive Assistant or executive support function.
• Demonstrated ability to build trusted relationships with senior executives and become a highly valued business partner.
• Experience working across multiple time zones and supporting globally distributed teams.
• Bachelors degree or equivalent professional experience.

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Additional information
Kaseya provides equal employment opportunity to all employees and applicants without regard to race religion age ancestry gender sex sexual orientation national origin citizenship status physical or mental disability veteran status marital status or any other characteristic protected by applicable law.