Senior Executive Assistant

Position Overview:

The Senior Executive Assistant provides high-level proactive support to three C-Suite leaders and their teams operating as a trusted partner who enables focus alignment and execution. This role balances proactive calendar and meeting support with hands-on office management including supply ordering new hire desk set up and front desk coverage as needed. This role requires strong judgment business acumen and the ability to work independently in a fast-paced high-expectation environment.

The ideal candidate anticipates needs resolves complexity autonomously and adapts their level of support to meet evolving business priorities. As well as being comfortable switching between executive support and office floor support throughout the day. Occasional travel (approximately 5%) may be required to support key team off-sites or events.

Job Responsibilities:

• Provide proactive high-level administrative and operational support to senior leaders and their teams across multiple time zones
• Own complex calendar management including prioritization coordination across stakeholders and resolving scheduling conflicts with sound judgment
• Own office supplies ordering: monitor inventory process orders and stock accordingly

Provide front desk coverage as needed and serve as primary point of contact for day-to-day office needs and questions

Plan and support team engagements such as leadership meetings customer and vendor meetings staff meetings all-hands sessions offsites and team-building events

Partner closely with leaders program and project teams recruiting and fellow executive support professionals to ensure seamless organizational support. This includes partnering with HR/IT to coordinate new hire desk set up to help ensure a smooth first-day experience for new employees

• Coordinate end-to-end domestic travel logistics including itineraries changes and real-time troubleshooting
• Prepare submit and track expense reports in a timely and accurate manner ensuring compliance with internal policies
• Track action items deadlines and deliverables to ensure critical initiatives move forward without delay
• Comfortable owning and driving small-to-medium operational projects as needed (e.g. office moves build-outs or team initiatives)
• Identify opportunities to improve workflows tools and internal processes; help design and implement scalable systems that enhance team effectiveness

Preferred Qualifications:

• Proven ability to manage multiple priorities simultaneously adapt quickly to changing needs and meet tight deadlines with minimal direction
• Strong judgment and discretion when handling sensitive confidential or high-stakes information
• Exceptional organizational skills attention to detail and follow-through
• Clear professional communication skills and the ability to interact confidently with senior leaders and cross-functional partners
• Comfortable working independently while remaining highly collaborative
• Service-oriented mindset with a focus on anticipating needs and delivering a consistently high standard of support

Baseline Requirements

Education Professional Certification and Licenses:

Bachelors degree preferred or equivalent professional experience

Experience:

10 years of executive assistant experience supporting C-Suite leadership preferably in similar industry (tech infrastructure etc.)

Experience managing complex executive calendars with competing priorities

Travel and Schedule:

Full-time in-office (5 days/week)

Expected Salary Range: $130K - $160K (Total Compensation Base Annual Bonus)

Tract Capital Employment

Tract Capital employees enjoy competitive compensation and comprehensive benefits including 100% employer-covered medical dental and vision insurance a 401K program standard paid holidays and unlimited PTO.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the organizations ongoing needs.

Tract Capital is proud to be an Equal Opportunity Employer. Qualified applicants are considered for employment regardless of age race color religion sex national origin sexual orientation gender identity disability or veteran status. If you need assistance applying for any of our open positions please contact us at .

Required Experience:

Senior IC