Senior Executive Assistant (CEO)

Cytokineticsis a specialty cardiovascular biopharmaceutical company building on its over 25 years of pioneering scientific innovations in muscle biology and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction.

The Sr. Executive Assistant (CEO) serves as a trusted partner to the CEO ensuring the CEOs time relationships and priorities reflect enterprise objectives. This role oversees complex scheduling external engagements internal communications Board support and the flow of highly confidential information enabling the CEO to remain focused on the companys highest-value priorities.

The ideal candidate brings exceptional judgment discretion business acumen and executive presence. This individual anticipates needs well in advance operates with extraordinary autonomy and proactively resolves issues across competing priorities and a broad network of internal and external stakeholders.

Supporting the CEO is a highly visible and dynamic responsibility. Success in this role requires flexibility to respond to time-sensitive needs outside standard business hours including occasionally early mornings evenings or weekends as business and travel schedules require.

The role is well suited to someone who understands and is energized by the pace responsiveness and commitment associated with supporting the CEO.

Responsibilities

• Serve as a partner to the CEO using strong knowledge of the business strategy organizational structure and key priorities to align the CEOs time and attention with enterprise objectives.
• Strategically manage an intricate and rapidly changing calendar. Anticipate priorities weeks and months in advance resolve conflicts protect time for the highest-value work and ensure the CEO is fully prepared for each engagement.
• Own end-to-end planning for executive meetings from scheduling and agenda development through pre-read preparation participant readiness logistics and post-meeting follow-up. Support high-visibility meetings with senior executives Board members investors partners and other external stakeholders.
• Orchestrate complex domestic and global travel including multi-stop and frequently changing itineraries associated with Board meetings investor events conferences and other high-level engagements. Anticipate preferences manage real-time changes and ensure seamless preparation and execution.
• Manage CEO and Board-related expenses with accuracy discretion policy compliance and audit readiness.
• Coordinate Board of Directors meetings and related activities including agendas presentations materials travel logistics off-site planning budget oversight and follow-up in close partnership with key internal stakeholders.
• Ensure agendas presentations supporting materials and communications are prepared reviewed and organized in advance of company meetings. Partner with presenters and business leaders to gather information assist with content development as needed coordinate deadlines and prepare presenters through briefing materials timelines rehearsals and meeting logistics.
• Engage professionally with the Corporate Steering Committee (CSC) Senior Leadership Team (SLT) Board members investors bankers research analysts collaborators physician investigators patient advocacy organizations vendors and visitors. Exercise sound judgment and discretion in every interaction.
• Oversee the review routing and execution of high-priority contracts and sensitive documents requiring CEO attention. Partner with Legal Finance and Purchasing to ensure accuracy confidentiality timely action and alignment with company processes.
• Foresee and resolve conflicts across executive priorities calendar demands sensitive matters and external relationships. Escalate issues appropriately develop practical solutions and manage behind-the-scenes complexity to protect the CEOs focus.
• Lead confidential and time-sensitive special projects on behalf of the CEO including research data compilation analysis reports and executive communications. Initiate next steps and drive work forward with minimal direction.
• Continuously improve the operating effectiveness of the CEOs office by establishing organized systems strengthening workflows maintaining accurate records and contact information and partnering closely with other Executive Assistants and functional leaders.

Qualifications

• 15 years of executive-level administrative experience supporting C-level executives including direct CEO support in the biotech industry. Bachelors degree is preferred.
• Demonstrated alignment with Cytokinetics values: Patients are our North Star Science is in our Soul We > Me and Make It Happen.
• Demonstrated experience engaging with Board members and senior external stakeholders including investors bankers analysts partners and vendors.
• Exceptional discretion and sound judgment in handling highly confidential sensitive and time-critical information.
• Proven ability to operate with extraordinary autonomy anticipate needs well in advance make informed decisions when information is incomplete and adapt quickly as priorities shift.
• Strong business acumen and understanding of enterprise strategy organizational structure and executive priorities with the ability to apply that context to prioritization and decision support.
• Executive-level written and verbal communication skills strong interpersonal judgment and the ability to build trusted relationships across a wide range of personalities and seniority levels.
• Exceptional organization attention to detail and follow-through with the ability to manage multiple high-stakes priorities tight deadlines and frequent changes.
• Advanced proficiency with Microsoft Office applications video conferencing tools expense reporting systems and contract or database applications.

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Pay Range:

The expected salary range for this position based on the primary location of South San Francisco CA is $165000-$185000. The base pay offered will take into account internal equity and may vary depending on the candidates geographic region job-related knowledge skills and experience among other factors. Base salary is just one component of our competitive total compensation package which includes equity in the form of stock options and/or restricted stock units comprehensive health dental vision life and disability insurance coverage 401k retirement benefits with employer match learning and wellness stipends and paid time off. Note that benefits are subject to change and may vary based on jurisdiction of employment.

Our employees come from different backgrounds and we celebrate those differences. We are looking for the best candidates for our open roles but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team we would love to hear from you.

Please review ourGeneral Data Protection Regulation (GDPR) policyPRIOR to applying.

Our passion is anchored in robust scientific thinking grounded in integrity and critical thinking. We keep the patient front and center in all we do all actions and decisions are in service of the patient and their caregivers. We champion integrity ethics doing the right thing and being our best selves.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain () and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

• We do not conduct job interviews through non-standard text messaging applications

• We will never request personal information such as banking details until after an official offer has been accepted and verified

• We will never request that you purchase equipment or other items when interviewing or hiring

• If you are unsure about the authenticity of an offer or if you receive any suspicious communication please contact us directly at

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Cytokinetics is an Equal Opportunity Employer