Senior Criminal Justice Data Specialist Records  and Analytics Support (RAS) Team

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

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About the Opportunity:

The Washington County District Attorneys Office is seeking a detailoriented and adaptable professional to join our Records and Analytics Support (RAS) Team as a Senior Legal Specialist. As part of this team you will playan important rolesupporting our criminal prosecution work and advancing the offices datadriven approach to operational decisionmaking and public reporting.

We welcome applicants with varied perspectives and experiences who thrive in fastpaced environments enjoy problemsolving have a sharp eye for detail and are eager to learn. If you enjoy working with information and contributing to meaningful public service we encourage you to apply.

Records and Analytics Support Legal Specialists work in a supportive team-oriented environment and regularly collaborate with trial team staff deputy district attorneys law enforcement agency partners and court personnel. The position requires the ability to manage high-volume workloads multi-task concurrent tasks adapt to shifting workflows and pivot quickly to address time-sensitive issues as they arise.

Responsibilities include meticulous data entry on-going data tracking and data quality control within the District Attorneys Office case management system tomaintaindata integrity. The position requires strong critical thinking skills exceptional attention to detail and a commitment tomaintainingaccurate consistent and reliable data in a fast-paced dynamic work environment.

Key Responsibilities Include:
Working on complex or specialized projects as assigned such as time-sensitive ad-hoc data quality reviews for data used in presentations to the Oregon Legislature Washington County Board of County Commissions other elected officials or the media
Training and mentoring new team members and assisting in the development of team policies and procedures
Serving as subject matter experts on the Diversion/Early Case Resolution and Deflection/Conditional Discharge processes
Attending court to support attorneys and provide real-time data tracking
Creating electronic case files for newly booked defendants reviewing imported data for accuracy and correcting/entering missing information
Collecting reports and documents from law enforcement agencies and distributing the materials for attorneys to review before charging deadlines
Creating electronic case files for non-booked/lodged law enforcement referrals and reviewing reports to identify relevant details such as charges location and information on victims witnesses and officers
Requesting additional case materials retrieving supplemental documents and updating case records as new information is received.
Maintainingdata quality byvalidatingentries resolving inconsistencies and applying standardized tracking codes.
Monitoringelectronic communications and processing court documents such as motions orders general purpose orders hearing notifications and attorney appointments.
Creating andmaintainingprofiles for defendants victims witnesses and other individuals involved in cases.
Entering judgment sentencing and probationrelated information and updating records when conditions change.
Processingcourtscheduledhearings researching import errors and notifying staff about upcoming dates or cancellations.

It is important to note that all DAs Office employees are exposed to sensitive case-related materials. Employees may see and overhear difficult content including police reports crime scene photos body worn camera footage and 911 calls. Legal Specialists on the Records and AnalyticsSupport Teamfrequentlyread police reports about traumatic incidents including violent crimes child abuse sexual assaults and homicides.

IdealKnowledge Skills and Abilities (KSAs):

Knowledge
Principles of sound business communication; correct English usage including spelling grammar and punctuation
Business professional writing standards used in formal and semiformal communications

Skills
Apply advanced critical thinking skills in a fast-paced high stress environment while multitasking
Advanced use of case management systems; intermediate use of Microsoft Word Microsoft Excel Outlook and Tableau
Clearly articulate ideas in a concise and organized manner both verbally and in writing
Multi-task while managing multiple deadlines and being adaptable to change

Abilities
Research understand and apply rules and procedures for federal state appellate courts and various administrative agencies
Maintain strong attention to detail and a high level of accuracy in a fastpaced highstress environment
Work independently and collaboratively with attorneys staff and law enforcement partners
Multi-task pivot quickly and re-prioritize work based on ever-changing deadlines
Demonstrate strong interpersonal and communication skills
Maintain and preserve sensitive and confidential information
Manage exposure to potentially disturbing or traumatic content

To review the complete classification including the full list of knowledge skills and abilities (KSAs) associated with this position use this link:Senior Legal Specialist

Minimum Qualifications

Education and Experience:

• Five (5) years of experience providing administrative or clerical support three (3) years of which must be equal to the level of Legal Specialist II in a public or private law office or in an office environment with a focus on legalissues;OR

• Five (5) years of experience providing administrative or clerical support two (2) years of which is in a prosecutors office.

• ABachelors or Associatesdegree in a related field or a paralegal certificate may substitute for two (2) years of experience.

SpecialQualifications:

• Must pass a comprehensive background investigation.

Selection Process:

You can review our standard selection process here.

Our commitment to you:
Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting selecting and advancing employees is based on knowledge skills and abilities. Our organization embraces innovation collaboration and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans Preference:
If you are a Veteran and would like to be considered for Veterans preference for this recruitment please review the instructions using this link:Veterans Preference Points.

Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources or email: at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application:
You will be advised by email of your status at each step in the application process from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions appropriate bargaining processes will be utilized prior to implementation.

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