Sr. Coordinator, Relationship Development (3956)

SR. COORDINATOR RELATIONSHIP DEVELOPMENT FT - DALLAS TX -FOR CHILDRENS HUNGER FUND A FAITH-BASED NON-PROFIT

JOIN THE TEAM - ORGANIZATION OVERVIEW:
At Childrens Hunger Fund we are a team of like-minded individuals committed to delivering hope to suffering children answering Gods call to serve Him together in this wayequipping local churches for gospel-centered mercy ministry. We invite you to explore whether there might be a place for you on our team. CHF was founded in 1991 by Dave and Lynn Phillips who decided to establish a ministry that worked to alleviate the physical and spiritual suffering of children as well as support and empower local churches to minister to the poor. CHF now serves in over 30 countries. Mercy Network church partners continue to expand their reach into new communities and more families are hearing the hope of the gospel through gospel-centered relational mercy ministry. CHF has office locations in Los Angeles California and Dallas & San Antonio Texas.

POSITION OVERVIEW:

TheSr. Coordinator Relationship Development role serves as a key partner to the Senior Vice President (SVP) by providing high-level coordination facilitating relationship management project support executive support and events. This position plays a critical role in advancing Childrens Hunger Funds mission by supporting major donor engagement donor acquisition initiatives development partnerships fundraising efforts and executive outreach activities for the Office of the SVP.

This role also serves as a central coordination and support resource for the Relationship Development (RD) team enhancing collaboration communication and operational effectiveness internally across the department. The Sr. Coordinator acts as a primary liaison between RD and Communications & Marketing helping to ensure Development Officers have timely access to the resources tools materials and internal support needed to effectively identify cultivate acquire and steward donors and donor activities.

The Sr. Coordinator provides strategic and tactical support to the Executive for the effective completion of the Executives goals and responsibilities. They serve as the primary point of contact for internal and external stakeholders on matters pertaining to the Office of the SVP and acts as a liaison between the Executive and donors.

Relates Closely With: RD & Donor Care Teams Grants; Administrative Team; Executive Team; Donors

Essential Duties & Responsibilities:

Strategic Development Support

• Support the SVP in cultivating and strengthening relationships with major donors corporate partners foundations churches and ministry partners.
• Monitor partnership opportunities donor engagements donor acquisition activities and follow-up actions to support fundraising growth and donor acquisition objectives.
• Coordinate prospect research and prepare donor and partner briefing materials.
• Prepare proposals presentations impact reports donor communications and partnership materials.
• Coordinate communication and logistics related to strategic meetings and business development initiatives.
• Maintain accurate records and reporting within the organizations CRM and fundraising systems.
• Support strategic initiatives that expand Childrens Hunger Funds donor pipeline and partnership network.

RD Team Coordination

• Serve as the primary point of contact of the Office of the SVP for Development Officers in administrative support resources tools information and internal coordination.
• Enhance teamwork communication and operational effectiveness across the RD team by supporting shared initiatives processes and best practices.
• Provide administrative support and project coordination to Development Officers to increase frontline fundraising effectiveness.
• Facilitate the flow of information resources and support between Development Officers and internal departments.
• Ensure fundraising priorities donor acquisition initiatives campaigns and stewardship efforts receive appropriate clarity support and visibility.
• Coordinate the distribution of donor-facing materials presentations marketing collateral campaign resources talking points partnership support tools and other essential resources to ensure Development Officers have a menu of information and resources needed to effectively identify cultivate acquire and steward donors.
• Coordinate meetings training opportunities resource-sharing efforts and communication initiatives that strengthen alignment and collaboration across the RD team.
• Support the development and implementation of systems processes and tools that improve efficiency consistency and accountability throughout RD operations.

Donor Support

• Manage donor stewardship activities and ensure timely follow-up on donor interactions.
• Coordinate donor visits tours meetings cultivation experiences and executive engagement opportunities.
• Prepare meeting agendas donor profiles correspondence briefing documents and acknowledgment letters.
• Monitor action items resulting from donor meetings and ensure completion of commitments.
• Assist with donor recognition and stewardship programs.
• Support donor engagement strategies that strengthen relationships and increase long-term partnership opportunities.

RD Event Planning

• Lead planning and coordination of donor engagement events partner meetings fundraising gatherings executive-hosted functions and strategic cultivation events.
• Manage event timelines budgets registrations vendors logistics communications and event resources.
• Coordinate on-site event execution and volunteer support as needed.
• Collaborate with Communications & Marketing and other departments to facilitate events align with RD objectives.
• Develop post-event reports and follow-up strategies designed to maximize donor engagement and future fundraising opportunities.

Executive Support

• Complete a broad variety of administrative tasks for the Executive including managing an active master calendar of appointments; complete expense reports; compose and prepare correspondence; arrange complex and detailed personal and group travel plans both domestic and international; create trip itineraries and meeting agendas; and compile documents for travel-related meetings.
• Plan coordinate and ensure the Executives schedule is followed and respected. Provide gatekeeper and gateway role creating win-win situations for direct access to the Executives time and office.
• Communicate directly and on behalf of the Executive with donors CHF staff and others on matters related to Executives administration. Research prioritize and follow up on incoming issues and concerns addressed to the Executive including those of a sensitive or confidential nature. Determine appropriate course of action referral or response under direction of the Executive.
• Provide a bridge for smooth communication between the Executives office and internal departments; demonstrate leadership to maintain credibility trust and support with other Executive Team members.
• Support the Executive with managing their weekly meeting schedule other on- and off-site meetings and retreats coordinate meeting agendas and if applicable attend meetings and retreats in a support capacity.
• Work closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities following up appropriately. Act as a barometer having a sense for the issues taking place in the environment and keep the Executive updated.
• Build relationships with internal and external stakeholders that contribute to the success of the organization.
• Maintain confidentiality with donor and organizational information fundraising initiatives and communications.

Project Management

• Develop and maintain systems that improve efficiency communication and accountability.
• Track departmental goals projects resource requests and key initiatives.
• Coordinate and facilitate cross-functional RD collaboration on projects with Communications & Marketing Operations Finance Information Technology and the Sr Leadership/Executive teams.
• Prepare reports dashboards and materials that support effective departmental effectiveness.

Equipment:

• Standard Office Equipment (e.g. telephone computer workstation printer/copier/scanner)

Work Environment:

• Primarily: office; Occasionally: warehouse public venues

Physical Demands:

• Ability to attend occasional evening and weekend events.
• Ability to travel locally and occasionally outside the greater Dallas area in support of donor partnership and fundraising activities.
• Ability to lift and carry event materials up to 25 pounds occasionally.

Minimum Qualifications (Knowledge Skills Abilities):

• Bachelors degree in Business Administration Nonprofit Management Communications Marketing Public Relations or a related field.
• Strong nonprofit ministry or faith-based organization work experience.
• Preferred 3 years of applicable work experience in one or more of the areas below:
  • Fundraising donor relations and/or corporate partnership support
  • Business development coordination
  • Marketing or public relations
  • Executive or Director-level administrative support
  • Event planning and project management
• Experience coordinating meetings events executive/office travel and donor engagement activities.
• Exceptional organizational planning and project management skills.
• Strong written verbal and interpersonal communication skills.
• Ability to maintain professional relationships with donors executives ministry leaders and community partners.
• Ability to assess and coordinate with multiple projects departments and stakeholders simultaneously.
• Strong attention to detail with the ability to exercise follow-through and accountability.
• Ability to anticipate work and support needs and operate proactively in a changing fast-paced environment.
• Ability to manage multiple priorities while consistently meeting deadlines.
• Ability to handle confidential information with judgement discretion and professionalism.
• Proficiency with Microsoft 365 applications (Outlook Word Excel PowerPoint Teams).
• Experience using CRM systems such as Salesforce or similar donor databases preferred.

NOTE: The statements above are intended to describe the general nature and level of work involved for this job and are not intended to represent an exhaustive list of responsibilities qualifications work environment and/or physical demands. You will be required to perform other duties as assigned.