Senior Clerk

Requisition No:881511

Agency: Department of Transportation

Working Title: SENIOR CLERK -

Pay Plan: Career Service

Position Number:

Salary: $35002.16 - $45296.91

Posting Closing Date: 08/24/2026

Total Compensation EstimatorTool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

799 / Pinellas Operations Center

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Ashley Satterfield

CONTACT PHONE NUMBER:

CONTACT EMAIL ADDRESS:

HIRING SALARY RANGE: $1346.24 - $1742.19 biweekly range / $35002.16 - $45296.91 annual range

ANTICIPATED HIRING SALARY: $1621.70 biweekly

Join FDOT and be part of the team that works as one to improve safety enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency all applicants must provide their own explicitly requested the use of Artificial Intelligence (AI) tools to assist with qualifying questions work samples or interviews is strictly prohibited and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods supports the states economic competitiveness prioritizes Floridas environment and natural resources and preserves the quality of life and connectedness of the states communities.

Our Vision

As a OneFDOT team we serve the people of Florida by providing a transportation network that is well planned supports economic growth and has the goal of being congestion and fatality free.

The Work You Will Do:

SENIOR CLERK DISTRICT SEVEN PINELLAS OPERATIONS CENTER

This position at FDOT serves as the first point of contact for the public ensuring efficient communication visitor management and professional customer service. They support the agencys daily operations by coordinating administrative tasks helping departments stay organized and contributing to a positive public image.

The Difference You Will Make:

Through cooperation coordination and collaboration among the OneFDOT team you will be contributing to a strong and empowering culture of TRREC: Trust Relationships Respect Empowerment and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement empowerment training and professional development. Through our agencys learning management system you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

Pinellas Operations Center

5211 Ulmerton Road

Clearwater FL 33760

Your Specific Responsibilities:

Perform a variety of receptionist duties to include assisting visitors coming to or calling Department of Transportation (DOT) facilities while also controlling access into DOT buildings as a security measure. Duties include greeting visitors issuing visitor badges and allowing access into facilities according to established security guidelines. Direct visitors to meeting locations within Department facilities or contact meeting organizers to escort attendees to meetings within secured areas of the facility. Maintain accurate visitor logs and inventories of visitor badges. Maintain desk procedures that cover security measures in place to control building access receptionist and switchboard duties.

Answer all incoming calls and transfer calls to appropriate Department personnel. Assist callers with referrals/transfers to other state agencies based upon the subject of the call. Assist the public with questions or directions regarding other government agencies meetings and collect pertinent information to be able to do so. Maintain an accurate telephone directory. Responsible for accurately updating maintaining and following front desk and switchboard operation procedures.

Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions Local Purchase Orders and Purchasing Card charges in Works according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S..

Operate security equipment in use at the receptionist desk which may include surveillance equipment badge making equipment cameras radios and electronic access control systems/software etc.

Assists with tracking and reporting operating budget expenditures and encumbrances. Prepares travel documents and travel reimbursements.

Performs timekeeping duties. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums letters spreadsheets reports presentations and schedules consistent with approved formats as needed by staff.

Reviews and distributes mail. Coordinates schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications databases and office equipment to accomplish assigned tasks.

Maintain motor vehicle logs. Ensure that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis. Record operator of vehicle and file any signed gas receipts for each vehicle in the log. Update log sheets for each vehicle into key master on a monthly basis.

Prepares personnel actions including but not limited to recruitment selection classification packages and performance evaluations. Works with management and staff to prepare and research as necessary personnel paperwork in accordance with department requirements. Keeps up to date on the latest Human Resources procedures and policies. Disseminates information via various methods i.e. e-mail flyers posters one-on-one briefs or in group settings.

Supports Safety Coordinator as needed. Maintains and updates SharePoint site as needed. Assist in Emergency Operation Recovery Efforts.

The Successful Candidate will have the following required Knowledge Skills and Abilities:

Knowledge of:

• office procedures and practices.
• budget management and/or procurement of goods and services.
• records and files management.

Skills in:

• reading understanding and applying applicable rules regulations policies and procedures.
• using correct spelling grammar and punctuation.
• planning organizing and coordinating work assignments.
• listening to and understanding the needs of both internal and external customers.
• independent planning coordinating completing and tracking the status of assignments.
• following oral and written instructions.

Ability to:

• communicate effectively orally and in writing.
• establish and maintain effective working relationships with others.
• collect information/data and review for accuracy and completeness.
• use office equipment Microsoft software applications and databases.

Other Job-Related Requirements:

• Responsible for adhering to the provisions and requirements of Section 215.422 F.S. related State Comptrollers rules and Department of Transportations invoice processing and warrant distribution procedures. Utilizes business plans as an integral part of daily work activities in support of the Departments/Unit Plans to accomplish the mission of the Department. On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority to work beyond established work schedule at night and/or state-wide including weekends.

Minimum Qualifications:

• A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or equivalency.

Required Experience:

Senior IC