Senior Clerk (40 hours11 months), G&P

Position:Senior Clerk (40 hours/11 months)

Graham & Parks School

Graham and Parks School Community:

Graham & Parks School is a vibrant multicultural multilingual learning community located in Cambridge MA. At Graham & Parks we take pride in the richness of our schools diversity and foster equity antiracism and inclusion. Our students come from all over the world and speak over 30 languages.

We are committed to a child-centered interdisciplinary approach to teaching and learning where all children feel safe and a sense of belonging. We work hard to strike the right balance of support and challenge for each child. The work that students faculty and staff engage in can be characterized by collaboration perseverance and risk-taking. Our goal is to ensure each child thrives.

The Opportunity:

The Graham & Parks School is seeking a clerk to join its caring and innovative community. The clerk will work in the schools main office reporting directly to the Principal and is responsible for performing a variety of clerical functions required for the smooth and effective operation of the school campus. Responsibilities include but are not limited to:

School Operations:

• Answers the main office phone directing calls and requests to appropriate parties as well as all in-person requests/questions
• Follows security protocols in managing school visitors.
• Assists in the procuring and scheduling of substitute teachers for the building as needed
• Coordinates incoming mail/packages and distributes mail and notices to teachers
• Responds to regular school-wide or teacher-specific issues/concerns
• Develops and maintains office procedures and routines

Office Management:

• Manages internal school supply requests from staff
• Ensures technology (printers copiers fax) is up and running and addresses problems as needed
• Tracks staff attendance and reconciles internal data with the online payroll system
• Maintains a system for tracking purchase orders

Student Registration & Records:

• Implement and maintain all office and school recordkeeping systems; maintain a comprehensive student database; develop and track records and reports related to incidents accidents attendance and other matters; use both computer and manual filing systems which allow for efficient collection retention and retrieval of information
• Assists in the process of registering new students
• Coordinates bus transportation for students

Parent/Family Communication:

• Acts as liaison between the school site and the general public by conveying information concerning rules regulations policies and laws; greets and directs visitors; addresses standard inquiries by letter phone email fax or personal contact; maintains internal communication system ensuring instructional support and other personnel are kept informed of needed information
• Maintains student staff and family confidentiality

Administration Support:

• Assists both the Principal and the Assistant Principal with ongoing and as-needed tasks and assistance
• Performs other duties as assigned

Your Skill Set:

As a Senior Clerk you will possess many though perhaps not all of the following characteristics and qualifications:

• High school diploma college degree preferred.
• Experience in an office environment with public contact; school site experience preferred
• Knowledge of standard clerical procedures and office operations
• Strong command of English grammar punctuation spelling and business document formatting
• Proficiency with standard software applications and the ability to learn new systems
• Knowledge of basic research methods budgeting and accounting principles
• Familiarity with office filing systems and records management
• Ability to operate standard office equipment
• Ability to prepare edit and format memos reports letters and other documents
• Ability to maintain databases and management information systems
• Strong written and verbal communication skills including proofreading accuracy
• Effective time management organization and ability to prioritize tasks
• Ability to interpret rules and procedures work independently maintain confidentiality and collaborate with diverse stakeholders.

How to Join Our Team:

Apply online at . Please upload a resume and thoughtful cover letter outlining how your skills and experience meet the qualifications of the position and stating how you heard about this opportunity.

At the Cambridge Public Schools we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced acknowledging that a team reflecting diversity of race color ancestry national origin religion age gender marital/domestic partner status sexual orientation gender identity disability status and veteran status allows us to serve our communities better. To that end we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.

Required Experience:

Senior IC