Senior Analyst, Legal, Compliance & External Affairs

About CINQCARE

CINQCARE is an innovative health and care company on a mission to eliminate barriers and to improve care in high-need urban and rural communities. CINQCAREs purpose is to every day improve the health and well-being of those who need care the most in their homes and communities. At CINQCARE we dont have patients or customers we have Family Members.

Overview

This position supports CINQCAREs legal compliance contracting and external affairs team which is made up of five senior employees. The position also provides some administrative support primarily to the Chief Legal Compliance and External Affairs Officer (the CLO). The role blends three kinds of work: (i) legal contracting and external affairs support drafting and editing documents and communications research and analysis document and file management meeting notes contract management and project management; (ii) compliance support assisting with investigations taking notes and providing support for compliance committees background checks managing compliance filings and developing filing systems; and (iii) a smaller share of executive support proactive calendar management travel coordination and building the systems that keep a fast-moving team organized.

The person in this role will track projects and deadlines across the team read and organize legal documents and electronic files manage compliance processes keep the CLO organized and ahead of commitments and make sure nothing slips. Just as important they will create the systems the department runs on trackers filing conventions checklists and recurring routines rather than waiting for a process to be handed to them. They will work closely with team members while managing their own workload without constant direction. The role is built to grow: as the person shows they can handle more they may take on increasingly substantive legal compliance and external affairs work.

Strong reading and writing skills are required as is the ability to work through a dense document and pull out what matters. The person should be a self-starter who works independently within a team. Because this role sits at the center of the companys most sensitive matters including privileged personnel and pre-decisional information absolute discretion is essential and the individual must be comfortable holding confidences and not discussing the details of their work even internally.

This role reflects CINQCAREs core values: Trusted Empathetic Committed Humble Creative and Community-Minded.

Key Responsibilities

Legal Contracting & External Affairs Support

Document review and resolution: Read and organize legal documents contracts and regulatory filings. Identify key dates obligations and anything that needs attention. Resolve items as needed.

Research and analysis: Research federal and state laws regulations and policy developments that affect CINQCAREs work and write plain useful summaries for the team.

External affairs support: Track legislative regulatory and policy developments; help prepare briefing materials presentations and correspondence; and support the teams work with government industry and community partners.

Contracting and file management: Support the contracting process from drafting through execution and maintain organized accurate legal and compliance files and records.

Meetings and follow-through: Attend legal and cross-functional meetings take clear notes and convert discussion into tracked action items with owners and due dates.

Signature and execution support: Route documents for signature track execution status and maintain the executed-contract repository.

Coordination: Work with colleagues across the company to move items forward.

Systems and documentation: Design and improve how the department works write clear procedures templates checklists and naming and filing conventions so the teams work is consistent easy to repeat and easy to hand off.

Independent work: Take on assignments and see them through with little supervision while knowing when to ask for guidance or escalate a problem.

Project tracking: Keep projects on track managing timelines following up on open items and flagging anything thats at risk of falling behind.

Compliance Support

Conduct and track background checks including OIG exclusion screening.

Track and update contractor verification status including monthly follow-ups to close out open items.

Support internal investigations and audits including compliance audits gathering records tracking whats been resolved and keeping the paperwork in order.

Create and manage audit tracking tools and build and maintain trackers calendars and dashboards that give the team a clear picture of where things stand.

Prepare and manage compliance filings tracking submission deadlines and maintaining a complete filing record.

Write status updates and reports for compliance reviews and audits.

Executive Support

Manage the CLOs calendar including scheduling confidential and urgent meetings and handling last-minute changes.

Help the CLO stay prepared by tracking priorities and open items assembling materials before meetings and following up on delegated items.

Serve as a point of contact for internal and external parties on the CLOs behalf using judgment about what needs the CLOs attention.

Coordinate travel and meeting logistics and complete expense reports.

Handle highly confidential correspondence files and information with discretion including privileged personnel and pre-decisional materials.

Coordinate departmental rhythms recurring team meetings agendas deadline calendars and status reporting and build the tools that keep them running.

Qualifications

Education & Experience

Bachelors degree with 5 years of relevant experience or 10 years of relevant experience instead of a degree.

Required: experience in a legal compliance audit regulatory or comparable setting for example an in-house legal or compliance department a law firm an internal or external audit function or a regulatory or enforcement agency that involved regular work with legal regulatory or contractual documents and a working command of their terminology and conventions.

Relevant backgrounds include paralegal audit compliance grant writing and grants management contract administration and regulatory or policy work. We are looking for someone who is organized comfortable with dense legal and regulatory documents and ready to do substantive work not for a particular job title.

Preferred: experience directly supporting a senior executive or attorney including managing a calendar coordinating travel and handling confidential material with discretion.

Experience in healthcare or another regulated industry is preferred.

Reading Research & Structured Reviews

The ability to read legal and regulatory documents and pull out what matters. Helpful examples include supporting lawyers preparing for or conducting audits writing regulatory summaries and writing grant applications or managing grant reporting.

Some familiarity with how formal reviews or audits work what gets reviewed what records are needed and how findings get resolved.

Computer Skills

Excellent Microsoft Office skills including strong Excel skills for building and managing trackers and audit tools and experience preparing PowerPoint decks and clean presentations.

Proficiency in Microsoft Word including the ability to draft and edit documents with accuracy and attention to detail.

Comfortable working across the Microsoft 365 suite.

Experience with any particular contract-management screening or compliance software is not required. We care more that you understand the work than which program you used to do it.

Writing & Self-Direction

You should be able to take something complicated and explain it simply.

The ability to manage your own workload set priorities and follow through without being reminded.

Communication & Professionalism

Excellent written and verbal communication skills.

Maintains strict confidentiality about sensitive legal and compliance matters.

A strong sense of urgency paired with a proactive self-starting nature.

Character

Good judgment trustworthy and discreet with a strong sense of integrity around sensitive information and a genuine commitment to CINQCAREs mission.

Working Environment & Physical Requirements

In-office work is performed indoors in a traditional office setting with air conditioning artificial light and an open this position you will need to communicate with colleagues vendors management and other co-workers in person and over devices sometimes with people who are agitated. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Must be able to receive ordinary information and to prepare or inspect documents. Lifting of up to 10 lbs. occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals calculators and copiers. Good reasoning ability is important. Able to understand and use management reports memos and other documents to conduct business.

Equal Opportunity & Reasonable Accommodation Statement

CINQCARE is an Equal Opportunity Employer committed to creating an inclusive environment for all employees. We provide equal employment opportunities to all individuals regardless of race color religion sex sexual orientation gender identity national origin disability veteran status or any other protected characteristic under applicable law.

If you require reasonable accommodation during the application or employment process please contact Human Resources

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities duties and skills required. Management reserves the right to modify add or remove duties as necessary.

Compensation

The projected salary range for this position is $85000 to $115000 annually. Placement within the range depends on the candidates experience qualifications and internal equity. This position is also eligible for CINQCAREs benefits described below.

Benefits

CINQCARE provides all employees working an average of 30 hours/week with a comprehensive benefits package including the option to enroll in healthcare benefits. The cost of healthcare is shared between the company and the employee.