Senior Administrative Support Specialist

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County headquartered in Huntsville AL. Our team provides superior research development and engineering services to the Federal Government and Department of War. As one of the nations top 100 defense companies the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: Lighting the Pathway of Freedom. And as a Certified Evergreen ESOP we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for aSenior Administrative Support Specialist providing support to the Command Control Communications and Battle Management Division (C3BM).

Command Control Communications and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF USSF Joint and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BMs main efforts are Architecture and Systems Engineering (ASE) Operational Response Team (ORT) and multiple mission integration teams such as Air Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

This is a full-time position at Hanscom AFB Bedford MA.

As a Senior Systems Engineer your duties include but are not limited to the following:

In this Advisory and Assistance Services (A&AS) role you will provide expert-level support to Department of War (DoW) programs by assisting government leadership with decision-making planning and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations contribute to mission success and help deliver critical capabilities to the warfighter.

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues priorities and organizational initiatives.
• Track and monitor action items taskings suspense dates and program deliverables.
• Prepare correspondence reports briefing materials and official documents for leadership review and signature.
• Coordinate and support meetings conferences and working groups including scheduling logistics virtual meeting setup and documentation.
• Develop and maintain meeting records agendas attendance logs minutes and action item trackers.
• Manage leadership calendars conference room schedules and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms ensuring proper setup and execution.
• Disseminate program policies guidance and organizational communications to internal and external stakeholders.
• Maintain program files records and document repositories in accordance with organizational procedures.
• Assist with workflow management office operations and process improvement initiatives.
• Coordinate analyze distribute and track organizational taskings and responses.
• Support travel planning coordination and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries answer telephones and provide administrative customer support.
• Provide recommendations to improve administrative processes office efficiency and organizational effectiveness.

Required Qualifications:

• U.S. Citizenship
• Bachelors Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed 5 of which must be in the DoW OR 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements eight of which must be in the DoW.
• Technical Skills:
  • Advanced proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook Teams)
  • Experience utilizing the Defense Travel System (DTS)
  • SharePoint administration and document management
  • Calendar management and executive scheduling support
  • Meeting coordination and virtual collaboration platforms (Microsoft Teams Zoom WebEx)
  • Action item suspense and workflow tracking
  • Preparation of executive correspondence reports and briefing materials
  • Records management and file maintenance in accordance with DoW policies
  • Data collection analysis and administrative reporting
  • Experience supporting DoW acquisition or program management offices
  • Knowledge of Air Force organizational structures and administrative processes
• Interpersonal Skills:
  • Strong written and verbal communication skills
  • Exceptional organizational and time management abilities
  • Ability to manage multiple priorities and competing deadlines
  • Professional demeanor when interacting with senior military and civilian leadership
  • Strong attention to detail and accuracy
  • Excellent customer service and stakeholder engagement skills
  • Ability to work independently with minimal supervision
  • Strong problem-solving and critical-thinking abilities
  • Collaborative team player capable of working across diverse organizations
  • Ability to handle sensitive and confidential information with discretion
  • Adaptability in a fast-paced mission-focused environment
  • Proactive mindset with a continuous process-improvement approach
  • Strong relationship-building and coordination skills
  • Ability to anticipate leadership needs and respond effectively
  • High level of professionalism reliability and accountability
• Must have and be able to maintain an active Top Secret level clearance and have current SCI eligibility.

Schedule:M-F; 8-5

Work Location: onsite on Hanscom AFB

Travel:Yes 10%

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

Salary Range $85000 - $100000

The salary range information is a general guideline only. Several factors can influence the salary for a position including but not limited to Federal Government contract labor categories and contract wage rates geographic location business considerations scope and responsibilities of the position local or other applicable market conditions and internal equity. Other factors include the candidates qualifications such as relevant prior work experience specific skills and competencies education/training and certifications.

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Benefits:

Torch Technologies is proud to offer a stable and professional work environment a competitive salary and an excellent comprehensive benefit package including: ESOP participation 401(k) match medical dental vision life insurance short-term disability long-term disability flexible spending accounts Health Saving Accounts and Health Reimbursement Accounts EAP education assistance paid time off and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age genetic information citizenship ancestry marital status protected veteran status disability status or any other status protected by federal state or local law. Torch Technologies Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to Thank you for your interest in Torch Technologies.