Senior Administrative Coordinator

About Us - Values Overview

Department Summary

The College of Science at the University of North Texas consists of the Departments of Biological Sciences Chemistry Mathematics and Physics and the interdisciplinary programs: Teach North Texas BioDiscovery Institute Advanced Environmental Research Institute and Interdisciplinary Program in Applied and Computational Science.

The Department of Physics is committed to providing a high-quality education to our student population across a number of areas of physics through excellence and innovation in teaching and research in order to serve the scientific needs of the state of Texas and the nation. The mission of the College of Science is to provide a supportive and collaborative environment for students faculty and staff integrating a contemporary education in science with the pursuit of research at the forefront of the natural and mathematical sciences.

Position Overview

This position provides administrative operational and analytical support to the Physics Department acting as the primary assistant to the Chair in all administrative and academic matters and serving as the Physics Department main office manager to ensure efficient friendly communications. Responsibilities include budgetary oversight of a wide variety of departmental activities including revenue-generating sub-units process management (e.g. ePARs) for all department personnel direct supervision of non-technical department administrative staff and coordinating a wide variety of department activities as a liaison to college and university offices.

Minimum Qualifications

Bachelors degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience education and training.

Knowledge Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure to adjust to constant changes to handle multiple tasks and to coordinate the work of others.
* Ability to keep complex records to assemble and organize data of complex nature and to prepare and submit reports in acceptable formats.
* Ability to conceptualize plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment tact and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies practices procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties

• Budget oversight for all departmental chart strings including coordinating submission of periodic budget planning requests to the college monitoring and submission of transfers as needed and advising the department chair regarding budgetary matters.
• Process management (e.g. ePARs faculty hiring support coordination of onboarding & separations administrative support for faculty review processes etc.) for all departmental personnel matters.
• Direct supervision of department administrative staff (department purchaser and student/program coordinator) including directing their activities and providing training support and guidance as needed.
• Administrative support for academic scheduling of class and lab offerings including but not limited to coordination of book adoptions.
• Broad administrative assistance to the Department Chair including but not limited to: records management conflict resolution calendar management project management (e.g. renovation relocation) data collection & analysis other projects as assigned by Chair

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F 8-5

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit and takes actions to prevent discrimination harassment (including sexual violence domestic violence dating violence and stalking) and retaliation on the basis of race color religion national origin sex age disability genetic information or veteran status in its application employment practices and facilities; nor permits race color national origin religion age disability veteran status or sex discrimination and harassment in its admissions processes and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination harassment and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice file a charge or report or testify assist or participate in a related investigation or proceeding.