Senior Administrative Assistant Proposal Coordinator

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis mission support services and advanced information technology. Our consultants bring deep expertise and proven experience providing actionable objective insights to solve our clients most pressing challenges.

Position Summary
Human Capital Resources and Concepts (HCRC) is seeking a highly organized and detail-orientedSenior Administrative Assistant / Proposal Coordinatorto provide executive administrative support while coordinating federal government proposal and business development activities. This position will play a key role in managing HCRCs proposal pipeline opportunity tracking solicitation review compliance matrices proposal calendars document preparation contributor coordination quality control and final submissions.
The ideal candidate has exceptional organizational and document-production skills and can effectively manage multiple priorities and strict government proposal deadlines.

Key Responsibilities
Proposal & Business Development Support

• Monitor and other procurement sourcesfor RFPs RFQs RFIs Sources Sought and relevant federal contracting opportunities.
• Maintain the companysopportunity pipeline proposal calendar deadlines and submission tracker.
• Review solicitations amendments instructions and evaluation criteria to identify proposal requirements and deadlines.
• Develop and maintainproposal compliance matrices outlines schedules checklists and internal milestones.
• Coordinate proposal inputs and assignments with executives subject matter experts consultants subcontractors and teaming partners.
• Collect and organizeresumes past performance corporate experience certifications capability information letters of commitment and other proposal documentation.
• Assist with preparing and formatting technical management staffing key personnel past performance and administrative proposal sections.
• Edit proofread format and perform quality-control reviews to ensure proposals are accurate professional and compliant.
• Maintain proposal templates corporate boilerplate past performance records resumes capability statements and reusable content.
• Track amendments questions and answers contributor deadlines reviews and outstanding proposal requirements.
• Conduct final compliance checks and coordinate executive review and approval.
• Prepare and executefinal government proposal submissions verify successful receipt and maintain submission records.
• Track post-submission activities clarifications revisions awards debriefings and lessons learned.
• Conduct basic research on agencies contracting opportunities competitors incumbent contractors and potential teaming partners.

• Provide senior-level administrative support to executive leadership including calendar management scheduling meetings correspondence reports presentations and special projects.
• Prepare professional Word Excel PowerPoint and PDF documents.
• Track executive action items organizational deadlines and priority deliverables.
• Maintain organized electronic files corporate records proposal documentation and SharePoint resources.
• Coordinate meetings travel communications and other administrative requirements.
• Communicate professionally with government clients employees consultants vendors subcontractors and teaming partners.
• Handle confidential proprietary and procurement-sensitive information with discretion.

• 5 years of administrative executive support proposal coordination business development or related experience.
• Bachelors degree preferred; equivalent relevant experience may be considered.
• Strong proficiency inMicrosoft Word Excel PowerPoint Outlook Teams SharePoint and PDF document preparation.
• Exceptional organization proofreading editing formatting and deadline-management skills.
• Ability to manage multiple proposals and priorities simultaneously in a deadline-driven environment.
• Strong attention to detail with the ability to identify missing or noncompliant information.
• Ability to independently coordinate projects and follow up with multiple contributors.
• Federal government contracting or proposal experience strongly preferred.
• Familiarity with RFPs RFQs RFIs Sources Sought Sections L & M compliance matrices proposal calendars and federal submission requirementspreferred.

• Core Competencies
  Federal Proposal Coordination Opportunity Tracking Compliance Matrices Proposal Calendars RFP/RFQ/RFI Review Proposal Production Final Submissions Business Development Support Executive Administration Microsoft Office SharePoint Document Quality Control Deadline Management

Why Join HCRC

HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team youll have access to:

• Competitive salary and comprehensive benefits (health dental vision).
• Generous paid time off and holidays.
• Professional development opportunities to grow your expertise.

Application Process:
If youre ready to join a mission-focused organization with a commitment to excellence we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.