Senior Administrative Assistant

Senior Administrative Assistant

Within Capital One the Community Finance Impact & Investment Team is looking for a Senior Administrative Support Assistant to partner with 3-5 leaders. As an Administrative Partner you will be an integral member of the Community Finance Impact & Investment (CFII) team helping us build thriving inclusive human-centered communities that fuel economic mobility and growth for low-wage earners and small business owners. From providing debt and equity capital for affordable housing and CDFIs to driving philanthropic initiatives and social impact research our team serves as a vital strategic lever for Capital Ones mission to change banking for good. Your role is essential in keeping this high-impact team organized connected and focused on delivering meaningful community outcomes

The ideal Administrative Assistant will be dedicated proactive and committed to organizational success. They are proactive problem-solvers passionate about process improvement and meticulous with details. They possess strong communication skills are highly collaborative and embrace change with a positive attitude. They are eager to take on new responsibilities leverage technology for efficiency and bring an enthusiasm to their work. Finally they operate with integrity discretion and a strong sense of urgency.

You should consider this role if you:

• Thrive in a high-volume and fast-paced environment and is flexible and adaptable to support frequently shifting priorities
• Are highly responsive promptly addressing inquiries and requests and demonstrating a strong sense of urgency when necessary
• Can strategically manage your business partners complex schedule through prioritization and organization
• Are a self-started and proactive problem solver who anticipates potential challenges and implements preventative measures before issues arise
• Are highly collaborative readily offering assistance sharing knowledge and working seamlessly with others to achieve shared goals
• Are enthusiastic about leveraging technology to optimize administrative functions quickly mastering new software and tools to enhance efficiency
• Operate with integrity and discretion handling sensitive information responsibly and maintaining a high level of professionalism in all interactions

Responsibilities:

• Managing daily calendars for multiple executives demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms catering audio/video and other essential services as needed for meetings and conferences
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive engaging team activities and events (such as department-wide meetings team meetings conferences and social events)
• Participation in general administrative duties such as printing disseminating information ordering supplies and ad-hoc projects or initiatives
• Promote a collaborative and team-oriented work environment

At Capital One you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests then Capital One is eager to talk to you.

Basic Qualifications:

• High School Diploma GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Google Suite (Calendar GMail Sheets Sides)

Preferred Qualifications:

• Associates Degree
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3 years of calendar management supporting multiple executives
• At least 1 year of meeting and event planning experience
• Experience setting up video conference and Zoom technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

At this time Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

McLean VA: $80900 - $92300 for Admin Support Assistant III

Richmond VA: $73500 - $83900 for Admin Support Assistant III

New York NY: $88200 - $100700 for Admin Support Assistant III

Candidates hired to work in other locations will be subject to the pay range associated with that location and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidates offer letter.

Capital One offers a comprehensive competitive and inclusive set of health financial and other benefits that support your total well-being. Learn more at theCapital One Careers website. Eligibility varies based on full or part-time status exempt or non-exempt status and management level.

This role is expected to accept applications for a minimum of 5 business days.

No agencies please. Capital One is an equal opportunity employer (EOE including disability/vet) committed to non-discrimination in compliance with applicable federal state and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries including to the extent applicable Article 23-A of the New York Correction Law; San Francisco California Police Code Article 49 Sections 4901-4920; New York Citys Fair Chance Act; Philadelphias Fair Criminal Records Screening Act; and other applicable federal state and local laws and regulations regarding criminal background inquiries.

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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).