Senior Accounts Payable Associate

Accounts Payable Operations

• Process and review high-volume invoices ensuring accuracy of coding approvals and supporting documentation.
• Perform and review 2-way and 3-way matching of invoices purchase orders and receipts.
• Prepare and execute ACH wire and check payments in accordance with company policies and payment schedules.
• Review AP transactions for accuracy and completeness prior to payment processing.
• Reconcile vendor statements and resolve complex discrepancies in a timely manner.
• Monitor AP aging and proactively address overdue invoices payment issues and exceptions.
• Assist with month-end close activities including accruals reconciliations and reporting.
• Ensure compliance with company policies approval workflows and internal control requirements.

Operational Leadership

• Serve as the primary escalation point for complex AP issues from vendors and internal stakeholders.
• Provide guidance training and day-to-day support to AP Associates.
• Assist in prioritizing workloads and balancing team responsibilities to meet deadlines and service expectations.
• Support onboarding and development of new AP team members.
• Act as a trusted resource and backup to the Director of Accounts Payable during periods of high volume special projects or absences.

Vendor & Stakeholder Management

• Develop and maintain strong relationships with vendors and internal business partners.
• Lead resolution of complex payment compliance and account reconciliation issues.
• Partner with Procurement Operations Finance and other departments to improve communication and issue resolution across the procure-to-pay process.
• Support vendor onboarding and ongoing vendor maintenance activities.

Procure-to-Pay (P2P) Partnership & Continuous Improvement

• Partner with the Director of Accounts Payable to identify and implement process improvements that enhance efficiency scalability internal controls and stakeholder experience.
• Participate in AP and P2P transformation initiatives including workflow redesign automation system enhancements and policy development.
• Collaborate with Procurement Operations Finance and other business partners to identify upstream and downstream process improvements that support a more efficient procure-to-pay process.
• Analyze operational challenges recurring exceptions and manual processes providing recommendations for improvement and standardization.
• Assist with testing implementation and adoption of new technologies automation tools and system enhancements.
• Support the development and maintenance of process documentation standard operating procedures and internal controls.

Reporting & Analytics

• Prepare and analyze AP reports including aging payment activity exception tracking and vendor metrics.
• Assist leadership in tracking KPIs and identifying trends that impact performance compliance and efficiency.
• Provide recommendations for improving invoice cycle times reducing exceptions and enhancing service levels.
• Support audit requests and ensure timely delivery of required documentation.

• Associates degree in Accounting Finance or related field preferred.
• 5 years of Accounts Payable Accounting or Procure-to-Pay experience.
• Experience working in high-volume AP environments.
• Strong understanding of AP controls invoice processing vendor management and payment operations.
• Experience with ERP systems and AP automation tools (Microsoft Dynamics Concur banking platforms vendor onboarding solutions etc.).
• Advanced proficiency in Microsoft Excel and financial reporting.
• Experience supporting audits month-end close and process improvement initiatives.
• Construction real estate or project-based accounting experience preferred.

• Full cycle knowledge of Accounts Payable operations and best practices.
• Strong understanding of Procure-to-Pay (P2P) processes and controls.
• Strong analytical problem-solving and decision-making skills.
• Ability to independently resolve complex discrepancies and payment issues.
• Excellent organizational and prioritization skills.
• Strong communication and stakeholder management abilities.
• Systems-oriented thinker with experience improving workflows across multiple departments.
• High attention to detail with a focus on accuracy compliance and operational excellence.
• Demonstrates a curious mindset by proactively investigating discrepancies challenging existing processes and identifying opportunities to improve workflows and controls.