Secretary (Unit Secretary)

Handles routine inquiries from both staff and inmates providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Career Transition Programs (CTAP or ICTAP):These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position you must:

• 1. MeetCTAPor ICTAP eligibility criteria;
• 2. Be rated well-qualified for the position scoring at least half of the total possible points for the vacancy KSAs or competencies; and
• 3. Submit the appropriate documentation to support yourCTAP or ICTAPeligibility:
• A copy of the agency notice (i.e. separation notice or agency RIF letter)
• Most recent performance appraisal and
• Most recent SF-50 showing current/former position grade promotion potential and duty location.
• See USAJOBSCareer Transition Programsfor more information.

NOTE: Applicants claiming CTAP or ICTAP eligibility must complete all assessment questions to be rated under the established ranking criteria.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race color religion sex pregnancy national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor. More information can be found here: be considered for the position you must meet the following qualification requirements:

Education:

As a general rule education is not creditable above GL-05 for most positions covered by this standard; however graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

• Experience receiving telephone calls and visitors handling requests for information processing incoming and outgoing materials such as correspondence reports and memoranda.
• Experience editing and composing letters and reports transcribing notes and reviewing correspondence.
• Experience performing office automation duties using a personal computer preparing a calendar worksheets typing a variety of documents such as letters forms schedules meeting minutes and maintaining computer files.
• Experience scheduling and maintaining appointments coordinating meetings and conferences making travel arrangements and performing time and attendance functions.

If applicable credit will be given for paid and unpaid experience. To receive proper credit you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**